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AGENDA
The public may participate at any location listed below.
January 13, 2006 - 9:00 a.m.
AQMD Headquarters - Conference Room CC-8
21865 Copley Dr., Diamond Bar CA
Videoconference Locations
73-710 Fred Waring Dr, Ste
222
Palm Desert, CA 92260 |
500 W. Temple Street, Rm. 493
Los Angeles, CA 90012 |
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ACTION - DISCUSSION - INFORMATIONAL ITEMS |
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| 1 |
Board Members’ Concerns
Any member of the Governing Board, on his or her own initiative may
raise a concern to the Administrative Committee regarding any AQMD items
or activities.
(no motion required) |
Dr. Burke
Committee Chair |
| 2 |
Chairman’s Report of Approved Travel |
Dr. Burke |
| 3 |
Approval of Compensation for Board Member Assistant(s):
The Committee May Consider Proposal(s) to Retain Board
Member Assistant(s)
(Any material, if submitted, will be
distributed at the meeting.) |
Dr. Burke |
| 4 |
Report of Approved Out-of-Country Travel
(no motion required) |
Barry Wallerstein
Executive Officer |
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FEBRUARY AGENDA ITEMS |
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| 5 |
Execute Contract for Independent Audit Services for
FYs Ending June 30, 2006, 2007, and 2008
The Board approved the release of an RFP on October 7, 2005, for
independent financial audit services. An evaluation panel composed of
outside and AQMD Legal and Finance staff evaluated the proposals. Three
proposals are being submitted to the Administrative Committee for
consideration and selection. |
Rick Pearce
Chief Financial Officer |
| 6 |
Audit for FY Ended June 30, 2005
This item transmits the annual financial audit of AQMD performed by
an independent certified public accountant. AQMD has received an
unqualified opinion (the highest obtainable) on its financial
statements. |
Rick Pearce |
| 7 |
Amend Contract with Ecotek, MST Solution, Inc. for
Privatization of Portions of the Annual Emissions Reporting Program
In January 2005, the Board approved a contract with Ecotek, MST
Solutions, Inc. for continuation of privatization of portions of the
Annual Emissions Reporting Program. Ecotek has developed, maintained,
and updated the emissions reporting software, produced and distributed
reporting materials; provided public outreach and assistance; collected
and compiled reported data; and conducted limited data quality control.
This item is to exercise the first of three one-year renewal options. |
Elaine Chang
DEO/Planning & Rules & Area Sources |
| 8 |
Execute Contract for Student Co-op Program
Since August 1995, AQMD has contracted with the Cal Poly Pomona
Foundation for the services of student interns in the areas of Finance,
Public Affairs and Science & Technology Advancement. The requested
interns would assist staff with a variety of short-term
compliance-related projects, while at the same time, gaining valuable
real-world experience. It is estimated that $20,000 of student intern
services will be needed over the next calendar year. Adequate funding
for this item has been included in the FY 2005-06 Budget. |
Carol Coy
DEO/Engineering & Compliance |
| 9 |
Appropriate Funds for Special Particulate Air
Monitoring Program
AQMD has been assisting in a special national particulate monitoring
program over the last three years collecting samples at various
locations in the South Coast Air Basin. This special particulate
monitoring program has been fully funded through the U.S. EPA. The
federal government is planning to expand the current program and
anticipates fully funding the expanded program in the near future. At
this time, the federal government indicated that funding for the current
program will continue for a period of time during the first half of
Calendar Year 2006. It is unclear at this time when the expanded
program will begin and would only begin when full funding is provided by
the federal government. The specific funding level for the expanded
program will be based on the start date. This action is to appropriate
$158,338 from the U.S. EPA for the current program. |
Henry Hogo
Asst. DEO/Science & Technology Advancement |
| 10 |
Execute Purchase Order for Continuous Ozone Analyzers
for Ambient Air Monitoring Network
On March 4, 2005, the Board approved the release of a RFQ to purchase
new continuous ozone analyzers to replace older existing units in the
ambient monitoring network, as part of a two-year replacement program to
replace all ozone analyzers. This item was originally under the FY
2004-05 Budget, but was not purchased pending the receipt of funds from
U.S. EPA. On September 9, 2005, the Board authorized reallocating
$45,000 of the U.S. EPA PAMS funds to the FY 2005-06 Budget Capital
Outlay Major Object to purchase the ozone analyzers. Staff is
recommending purchasing the analyzers from the lowest qualified bidder,
however, the quoted unit cost is below the fixed asset limit and would
require Board approval to transfer the available funds from the Capital
Outlay Major Object to the Service and Supplies Major Object. This
action is to execute a purchase order with Thermo Electron Corporation
for an amount not to exceed $44,415 to purchase ten continuous ozone
analyzers. |
Henry Hogo |
| 11 |
Execute Lease Contracts for Printing Equipment and
Copiers
This action is to execute five-year lease agreements with Canon
Business Solutions for both a high-production black and white
printer/copier system for the print shop and walk-up copiers throughout
the facility, and with Heidelberg USA, Inc., for high-production color
equipment for the print shop. The annual cost for leases and
maintenance service is estimated to be approximately $338,401. |
Eudora Tharp |
| 12 |
Establish List of Prequalified Vendors to Provide
Computer, Network, and Printer Hardware and Software, and Purchase
Desktop Computer Hardware Upgrades
This action is to approve twelve vendors to provide computer,
network, and printer hardware and software for a two-year period, and to
authorize purchase of desktop computer hardware upgrades. |
Chris Marlia
Asst. DEO/Information Management |
| 13 |
Execute New Contracts for Short- and Long-Term
Systems Development and Support Services
On November 4, 2005, the Board approved the release of an RFP to
obtain short-and long-term systems development services. This action is
to execute new contracts to obtain these services on a task order
basis. Executing contracts with multiple bidders provides a pool of
well-qualified professionals who have demonstrated their understanding
of and expertise in meeting agency needs and enables AQMD to obtain
cost-effective and technically responsive support. Funds for these
services ($300,000) are included in the FY 2005-06 Budget. Also, the
AQMD currently has existing contracts with three companies set to expire
this fiscal year. This action is to amend those Board-approved
contracts for an additional six months to allow completion of previously
awarded task orders. This contract amendment is a time extension only
and will have no fiscal impact. |
Chris Marlia |
| 14 |
Ethnic Community Advisory Group Minutes for
December 14, 2005 (written report) |
Pom Pom Ganguli |
| 15 |
Local Government & Small Business Assistance Advisory
Group Minutes for September 23, October 14, and
November 18, 2005 (written reports) |
Pom Pom Ganguli |
| 16 |
Review February 3, 2006, Governing Board Agenda |
Dr. Wallerstein |
Attachments will be available at
the meeting.
Next Meeting: February 10, 2006 - 9:00 a.m.
Other Business -
Any member of this body, or its staff, on his or
her own initiative or in response to questions posed by the public, may ask
a question for clarification, may make a brief announcement or report on his
or her own activities, provide a reference to staff regarding factual
information, request staff to report back at a subsequent meeting concerning
any matter, or may take action to direct staff to place a matter of business
on a future agenda. (Govt Code Section 54954.2)
Public Comment Period -
Members of the public may address this body
concerning any agenda item before or during consideration of that item
(Govt. Code Section 54954.3). All agendas for regular meetings are
posted at District Headquarters, 21865 Copley Drive, Diamond Bar,
California, at least 72 hours in advance of a regular meeting. At the
end of the regular meeting agenda, an opportunity is also provided for the
public to speak on any subject within this body’s authority. Speakers
may be limited to three (3) minutes each.
Americans With Disabilities Act -
The agenda materials will be made available, upon
request, in appropriate alternative formats to assist persons with a
disability. Disability-related accommodations will also be made
available to allow participation in this meeting. Any accommodations
must be requested as soon as practicable. Requests will be
accommodated to the extent feasible. Please contact the staff person
listed below by phone or e-mail from 7:00 a.m. to 5:30 p.m., Tuesday through
Friday.
For further information, please contact:
Tania Christman, (909) 396-3029
Adjournment |
