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AGENDA
The public may participate at any location listed below.
December 8, 2006
Immediately following the Legislative Committee meeting,
which begins at 8:00 a.m.
AQMD Headquarters - Conference Room CC-8
21865 Copley Dr., Diamond Bar CA
Videoconference Locations
73-710 Fred Waring Drive, Suite 222
Palm Desert, CA 92260
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ACTION - DISCUSSION - INFORMATIONAL ITEMS |
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| 1 |
Board Members’
Concerns
Any
member of the Governing Board, on his or her own initiative, may raise a
concern to the Administrative Committee regarding any AQMD items or
activities.
(No motion required) |
Dr. Burke
Committee
Chair
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| 2 |
Chairman’s Report of Approved Travel
(no motion
required) |
Dr.
Burke
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| 3 |
Approval of Compensation for Board Member Assistant(s):
The Committee May Consider Proposal(s) to Retain Board Member
Assistant(s). (Any material, if submitted, will be distributed at
the meeting.) |
Dr. Burke |
| 4 |
Report of Approved Out-of-Country Travel (no
motion required)
|
Barry Wallerstein
Executive Officer |
| 5 |
Progress Report on Air Quality and Public
Health-Related Projects Funded from BP/ARCO Settlement Funds
(Postponed from November 9, 2006 Administrative Committee meeting.)
This report will
summarize the on-going work to implement the projects approved by the
Governing Board in April/May 2006, totaling $6 million, from the BP
Settlement Funds.
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Pom Pom Ganguli
Assistant DEO/
Public Affairs |
| 6 |
Options for Enhancing Public Outreach of
1-800-CUT-SMOG Smoking Vehicle Program
(Postponed from November 9, 2006 Administrative Committee
meeting.)
While AQMD still receives thousand of calls each month reporting
smoking vehicles on its 1-800-CUT-SMOG line, the volume of calls has
steadily and dramatically decreased since the early 1990s. Options
will be presented for free and paid media campaigns to boost public
awareness and participation in the program.
|
Sam Atwood, Media Office Manager |
| 7 |
Extension of Childcare Center Lease
The three-year lease agreement for operation of AQMD's childcare
center expires January 2, 2007. This item is to present for review
staff's recommendation to exercise the lease provision permitting
extension of the contract and to extend the lease through January 1,
2008, keeping open the lease option to extend one additional year beyond
that. |
Eudora Tharp, Asst. DEO/Administrative & Human Resources |
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JANUARY AGENDA ITEMS:
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| 8 |
Audit for FY Ended June 30, 2006
This agenda item transmits the annual financial audit of the AQMD
performed by an independent certified public accountant. The AQMD
has received an unqualified opinion (the highest obtainable) on its
financial statements.
|
Rick Pearce, Chief Financial Officer |
| 9 |
Amend Contract for Accountant Consultant Services
On October 6, 2006, the Board approved the addition of a Senior
Accountant position. To assist Finance staff while the recruitment
process progressed, an Accountant Consultant was engaged under the
Executive Officer's $10,000 contract authority. The $10,000
contract limit is expected to be expended well before the recruitment
process is concluded. This action is to amend that contract for a
total cost not to exceed $25,000. Funding for this amendment is
available in the FY 2006-07 Budget. |
Rick Pearce |
| 10 |
Report of RFPs and RFQs Scheduled for Release in
January
This report summarizes the RFPs and RFQs for budgeted services
over $50,000 scheduled to be released for advertisement for the month of
January. |
Rick Pearce |
| 11 |
Appropriate Funds from
Designation for Litigation and Enforcement and Authorize Amending
Existing Contracts to Appropriate Such Funds
The District is currently involved in several major lawsuits
employing outside counsel. These include the Fleet Rules, the
challenges to the most recent amendments to the architectural coatings
rule, to the refinery ESP rule, to the ConocoPhillips ultra-low sulfur
diesel project, to the aggregate mining rule, and to AQMD's permitting
of a power plant in Riverside. This action is to appropriate
$250,000 from the Designation for Litigation and Enforcement to the
District Counsel budget, Professional and Special Services account, and
to authorize the Executive Officer to amend existing contracts with
Shute, Mihaly & Weinberger and Woodruff, Spradlin & Smart to appropriate
these funds. |
Kurt Wiese
District Counsel |
| 12 |
Amend Contract with Ecotek, MST Solutions, Inc. for Privatization of
Portions of Annual Emissions Reporting Program
In January 2005, the
Board approved a contract with Ecotek, MST Solutions, Inc. for
continuation of privatization of portions of the Annual Emissions
Reporting (AER) Program. Ecotek has developed, maintained, and updated
the emissions reporting software, produced and distributed reporting
materials (forms and instructions); provided public outreach and
assistance; collected and compiled reported data; and conducted data
quality control. Based on Ecotek's responsiveness and satisfactory
performance, this action recommends exercising the second of three
one-year renewal options in Ecotek's contract. This action also
recommends increasing the annual contract from $340,000 to an amount not
to exceed $365,000. The increase is needed to handle additional
programming to reflect rule requirements and other necessary changes. |
Elaine Chang, DEO/Planning, Rule
Development & Area Sources |
| 13 |
Reallocate Funds from U.S. Department of Defense
and Issue Purchase Order to
Conduct Feasibility Demonstration
to Measure Low-Level Pollutant Concentrations
In August 2003, the AQMD received an award from the U.S. Department of
Defense (DOD) to demonstrate the feasibility of measuring low-level
pollutant concentrations in the ambient air. The original award
has been augmented twice to conduct a second phase study to expand the
utility of this program. This action is to: (a) reallocate
remaining funds and (b) issue a purchase order for three ion mobility
spectrometers. |
Henry Hogo, Asst. DEO/Technology
Advancement Office |
| 14 |
Recognize
and Appropriate Funds for U.S. EPA National Air Toxics Trends Station
Program, Execute Sole-Source Purchase Orders, and Issue RFQs
U.S. EPA has allocated
Section 103 Grant funds of $253,756 to the AQMD for the National Air
Toxics Trends Station (NATTS) program. This will be the first year of
AQMD participation in the national program. The grant covers all costs
associated with air toxic monitoring at two existing AQMD air monitoring
stations. As such, this action is to: (a) recognize $253,756 from U.S.
EPA; (b) upon receipt of the award, appropriate funds to the FY 2006-07
Budget for the 1st year NATTS program; (c) issue sole-source purchase
orders; and (d) issue
RFQs. |
Henry Hogo |
| 15 |
Execute Contract for
Legislative Representation in Washington, DC
The Legislative and
Administrative Committees recommend contracting with ______ for
legislative representation in Washington,
D.C. in an amount not to exceed $_________. This contract will be for
one-year, beginning in January 2007, and may be extended for up to two
one-year terms, upon satisfactory
performance, at the Board’s discretion. Total expenditures for the
contract shall be up to $99,000 for the initial one-year period. The
Sacramento Metropolitan Air Quality Management District will also
contract with this firm in an amount of $35,000 per year. Funding for
this contract is available in the Public Affairs FY 2006-07 Budget.
Funding for the two optional one-year extensions is contingent upon
future Board approval of the Budget for the respective fiscal years.
(This item will also be reviewed at the December 8, 2006 Legislative
Committee meeting.)
|
Oscar Abarca, DEO/Public Affairs |
| 16 |
Execute Contract for Student Co-op
Program
Since August 1995, AQMD has
contracted with the Cal Poly Pomona Foundation for the services of
student interns in Public Affairs. The requested interns would provide
assistance to staff with Public Affairs programs. This action is to
execute a three-year contract with the Cal Poly Pomona Foundation
through December 31, 2009, in an amount not to exceed $38,000 per year
for student intern services. College students throughout the region may
be provided by the Foundation. Funds for this item have been included
in the FY 2006-07 Budget for Public Affairs.
|
Pom Pom Ganguli |
| 17 |
Adjust Student Intern
Pay Rate
This action is to
increase student intern pay rates to meet new California minimum wage
provisions and to provide appropriate pay for interns. The annual cost
of this adjustment, based on budgeted intern hours, is $15,360.
|
Eudora Tharp, Asst. DEO/Administrative &
Human Resources |
| 18 |
Execute
Contracts for Short- and Long-Term Systems Development, Maintenance and
Support Services
On October 6, 2006, the Board approved the release of an RFP to
obtain short- and long-term systems development, maintenance and support
services. This action is to execute contracts to obtain these
services on a task order basis. Executing contracts with multiple
bidders provides a pool of well-qualified professionals who have
demonstrated their understanding of and expertise in meeting agency
needs and enables AQMD to obtain cost-effective and technically
responsive support. Funds are included in the FY 2006-07 Budget. |
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| 19 |
Report on Major Projects for Information
Management Scheduled to Start During Last Six Months of FY 2006-07
Information Management is responsible
for data systems management services in support of all AQMD operations.
This action is to report on major automation contracts and projects to
be initiated by Information Management during the last six months of FY
2006-07. |
Chris Marlia, Asst. DEO/Information
Management |
| 20 |
Ethnic Community
Advisory Group Minutes for October 11, 2006
(written report) |
Pom Pom Ganguli
Assistant DEO/
Public Affairs |
| 21 |
Local Government &
Small Business Assistance Advisory Group Minutes for October 20, 2006
(written report)
|
Pom Pom Ganguli |
| 22 |
Review January 5, 2007 Governing Board Agenda |
Dr. Wallerstein
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| 23 |
Other Business
Any
member of the committee, or its staff, on his or her
own initiative or
in response to questions posed by the
public, may ask a question for
clarification, may make a
brief announcement or report on his or her own
activities, provide a reference to staff regarding factual information,
request staff to report back at a subsequent meeting concerning any
matter, or may take action to direct staff
to place a matter of business
on a future agenda. (Govt
Code Section 54954.2)
|
Dr. Burke |
| 24 |
Public Comment
Members
of the public may address the Committee
concerning any agenda item
before or during
consideration
of that item (Govt. Code Section
54954.3). All agendas for regular meetings are
posted at District
Headquarters,
21865 E. Copley
Drive, Diamond Bar, California, at least
72 hours
in advance of a regular meeting. At the end of
the regular
meeting agenda, an opportunity is
also provided for the public to speak
on any
subject within the committee’s authority.
Speakers may be
limited to three (3) minutes
each. |
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Attachments will be available at
the meeting.
Next Meeting: January 12, 2007 at 9:00 a.m.
Americans With Disabilities Act -
The agenda materials will be made available, upon
request, in appropriate alternative formats to assist persons with a
disability. Disability-related accommodations will also be made
available to allow participation in this meeting. Any accommodations
must be requested as soon as practicable. Requests will be
accommodated to the extent feasible. Please contact the staff person
listed below by phone or e-mail from 7:00 a.m. to 5:30 p.m., Tuesday through
Friday.
For further information, please contact: Tania Christman at
(909) 396-3029
Adjournment
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