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AGENDA
The public may participate at any location listed below.
December 14, 2007 - 9:00 a.m.
AQMD Headquarters - Conference Room CC8
21865 Copley Dr., Diamond Bar CA 91765
Videoconference Location
73-710 Fred Waring Dr, Suite 222
Palm Desert, CA 92260
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ACTION - DISCUSSION - INFORMATIONAL ITEMS |
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| 1 |
Board Members' Concerns
Any member of the Governing Board, on his or her own initiative, may
raise a concern to the Administrative Committee regarding any AQMD items
or activities.
(no motion required) |
Dr. William A. Burke, Committee Chair |
| 2 |
Chairman's Report of Approved Travel
(no motion required) |
Dr. Burke |
| 3 |
Approval of Compensation for Board Member
Assistant(s)/Consultants
(Any material, if submitted, will be distributed at the meeting.) |
Dr. Burke |
| 4 |
Report of Approved Out-of-Country Travel
(no motion required) |
Dr. Barry Wallerstein Executive Officer |
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JANUARY AGENDA ITEMS: |
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| 5 |
Audit for FY Ended June 30, 2007
This agenda
item transmits the annual financial audit of the AQMD performed by an
independent certified public accountant. The AQMD has received an
unqualified opinion (the highest obtainable) on its financial
statements. |
Rick Pearce
Chief Financial Officer |
| 6 |
Execute Contract for Deferred Compensation
Plan Consultant Services
AQMD sponsors an IRS-approved 457 Deferred Compensation
for its employees. State law governs the fiduciary requirement for the
operation and investment of 457 plans sponsored by governmental
entities. This action is to execute a contract with Benefit Funding
Services Group for consultant services focused on assisting staff in
developing a formal Deferred Compensation Committee Charter and
Investment Policy Statement; and in providing analysis of plan assets
and investment options, employee education and administrative support.
These consultant services will be funded on a cost reimbursement basis
by AQMD’s 457 Plan vendor (The Hartford) as provided for under the
Internal Revenue Code. |
Rick Pearce |
| 7 |
Report of RFPs and RFQs Scheduled for
Release in January
This report summarizes the RFPs and RFQs for budgeted services over
$50,000 scheduled to be released for advertisement for the month of
January. |
Rick Pearce |
| 8 |
Amend Contract with Ecotek, MST Solutions,
Inc. for Privatization of Portions of Annual Emissions Reporting Program
In January 2006, the Board approved a contract with
Ecotek, MST Solutions, Inc. for continuation of privatization of
portions of the Annual Emission Reporting Program. Ecotek has
developed, maintained, and updated the emissions reporting software,
produced and distributed reporting materials (forms and instructions);
provided public outreach and assistance; collected and compiled reported
data; and conducted data quality control. Based on Ecotek’s
responsiveness and satisfactory performance, this action recommends exercising
the third of three one-year renewal options in Ecotek’s contract for an
amount not to exceed $365,000. |
Dr. Elaine Chang
DEO, Planning, Rule Development & Area Sources |
| 9. |
Amend Contract for Consultant Assistance with Development of 2007 SIP White Paper
In November 2007, the Executive Officer executed a $50,000 contract with
Polakovic & Partners, Inc. to assist with the development of a
three-agency (AQMD, CARB & SCAG) discussion paper for implementation of the 2007 SIP. This “White Paper”
will explore potential strategies for identifying the additional
reductions needed to meet the current and future ambient air quality
standards in a document designed to be accessible to the public and
elected officials. This action is to amend the contract with Polakovic &
Partners in an amount not to exceed $33,000, including $30,000 for the
preparation the final formatted layout version of the document with
graphics and up to $3,000 in related approved travel expenses. In
addition, this action recognizes revenue and appropriates, upon receipt,
$45,000 in total funds from CARB and SCAG for this joint effort into the
Planning FY 2007-08 Budget. |
Dr. Chang |
| 10 |
Amend Existing Contract for Legislative
Representation in Washington, D.C.
The current contract with
Bartlett, Bendall & Kadesh, LLC (BBK), for legislative representation in
Washington, D.C., expires on January 14, 2008. Mark Kadesh, the
principal servicing the BBK contract, has provided exceptional service
to AQMD this year, but has formed his own firm, Kadesh & Associates
effective 2008. To implement the Board's adopted 2008 federal legislative agenda,
representation in Washington,
D.C., is necessary. The current contract with BBK, now assigned to
Kadesh & Associates, LLC has an option for two one-year
extensions. This action calls for the extension of the contract
for legislative consulting services in Washington, D.C., with Kadesh &
Associates, LLC only, for Calendar Year 2008 for $215,000. Funding for further extension of this contract after FY 2007-08
will be at the Board's discretion, and dependent on performance.
(This item will also be reviewed at the December 14, 2007 Legislative
Committee meeting.) |
Oscar Abarca
DEO, Public Affairs |
| 11 |
Report on Major Projects for Information
Management Scheduled to Start During Last Six Months of FY 2007-08
Information
Management is responsible for data systems management services in
support of all AQMD operations. This action is to report on major
automation contracts and projects to be initiated by Information
Management during the last six months of FY 2007-08. |
Chris Marlia
Asst. DEO, Information Management |
| 12 |
Ethnic Community Advisory Group Minutes for
October 10, 2007
(written report) |
Dr. Pom Pom Ganguli, Asst. DEO/Public Affairs |
| 13 |
Local Government & Small Business
Assistance Advisory Group Minutes for October 19, 2007
(written report) |
Dr. Ganguli |
| 14 |
Review January 4, 2008 Governing Board
Agenda |
Dr. Wallerstein |
| 15 |
Other Business
Any member of the committee, or its staff, on his or her own initiative
or in response to questions posed by the public, may ask a question for
clarification, may make a brief announcement or report on his or her own
activities, provide a reference to staff regarding factual information,
request staff to report back at a subsequent meeting concerning any
matter, or may take action to direct staff to place a matter of business
on a future agenda. (Govt Code Section 54954.2) |
Dr. Burke |
Attachments will be available at
the meeting.
Next Meeting: January 11, 2008 - 9:00 a.m.
Public Comment Period
Members of the public may address this body concerning any agenda item
before or during consideration of that item (Govt. Code Section 54954.3(a)).
All agendas for regular meetings are posted at District Headquarters, 21865
Copley Drive, Diamond Bar, California, at least 72 hours in advance of a
regular meeting. At the end of the regular meeting agenda, an opportunity is
also provided for the public to speak on any subject within the
Administrative Committee's
authority. Speakers may be limited to three (3) minutes each.
Americans with Disabilities Act
The agenda and documents in the agenda packet will be made available, upon
request, in appropriate alternative formats to assist persons with a
disability (Gov’t Code Section 54954.2(a)). Disability-related
accommodations will also be made available to allow participation in the
Administrative Committee meeting. Any accommodations must be requested as
soon as practicable. Requests will be accommodated to the extent feasible.
Please contact Tania Christman at (909) 396-3029 from 7:00 a.m. to 5:30
p.m., Tuesday through Friday, or send the request to tchristman@aqmd.gov.
For further information, please contact: Tania Christman,
tchristman@aqmd.gov; (909) 396-3029
Adjournment
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