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AGENDA
The public may participate at any location listed below.
June 8, 2007 - 9:00 a.m.
AQMD Headquarters - Conference Room CC8
21865 Copley Dr., Diamond Bar CA
Videoconference Location
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73-710 Fred Waring Drive, Suite 222
Palm Desert, CA
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ACTION - DISCUSSION - INFORMATIONAL
ITEMS |
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| 1 |
Board Members’ Concerns
Any member of the Governing Board, on his or her own initiative may raise a concern to the Administrative Committee regarding any AQMD items or activities. (no motion required) |
Dr. Burke Committee Chair |
| 2 |
Chairman’s Report of Approved Travel (no motion required) |
Dr. Burke |
| 3 |
Approval of Compensation for Board Member Assistant(s):
The Committee May Consider Proposal(s) to Retain Board
Member Assistant(s). (Any material, if submitted, will be
distributed at the meeting.)
|
Dr. Burke |
| 4 |
Report of Approved Out-of-Country Travel
(no motion required) |
Barry Wallerstein
Executive Officer |
| 5 |
Presentation on
Draft Media Office Workplan for July-December 2007 |
Sam Atwood
Media Office Manager |
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JULY AGENDA ITEMS: |
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6 |
Execute Sole Source Contract for One-Year Service
Agreement for AQMD On-line Legal Research Service
The current service agreement with
LexisNexis to provide AQMD with on-line legal research service ends July
31,
2007. This action is to enter into a new one-year agreement.
A sole-source contract is necessary since
AQMD secures such services under the State of California's Master
Service Agreement with LexisNexis at substantially lower rates.
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Peter Mieras
Chief District Prosecutor |
| 7 |
Issue RFP for Administrative Assistance
in Organizing Health Effects Related Air Quality Conferences
In
recent years, AQMD has sponsored several successful air quality health
effects conferences. The 2007 International Conference on Asthma and
Air Quality was the latest of these efforts and widely praised by
attendees and presenters as an important effort by AQMD. This action is
to issue an RFP for administrative assistance in organizing two air
quality health-related conferences during CY 2008. It is anticipated
that a single award will result from this RFP in the amount not to
exceed $150,000 from Clean Fuels Fund.
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Chung Liu, DEO/Science & Technology
Advancement |
| 8 |
Execute Sole Source Contract for
Three-Year Maintenance and Service Agreement for AQMD Headquarters'
Energy Management System
The current service agreement with Siemens to
maintain AQMD headquarters' energy management system, consisting of
software and hardware to operate the building's heating, ventilation,
and air conditioning, ended on June 30, 2007. This action is to enter
into a new three-year agreement. A sole source contract is needed as
Siemens is the original equipment manufacturer, both software and
hardware are proprietary, and Siemens maintains control of service.
Funding has been included in the FY 2007-08 Budget and will be requested
in successive fiscal years.
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Eudora Tharp
Asst. DEO/
Administrative & Human Resources |
| 9 |
Appropriate
Funds for Headquarters Refurbishment and Issue RFP
In FY
2006-07, the Board appropriated funds for several building refurbishment
projects that, for various reasons, could not be completed. This action
is to re-appropriate to the FY 2007-08 Budget $815,000 that was
previously approved for building projects and to augment this
appropriation by $60,000 to cover increased costs for re-roofing the
child care center and refurbishing elevator cars, for a total
appropriation of $875,000. This action is also to issue an RFP to
re-roof the child care center. Funds would be appropriated from the
special designation set aside for building refurbishment projects. |
Eudora Tharp |
| 10 |
Report on Major Projects for Information Management Scheduled to Start
During First Six Months of 2007-08
Information Management is responsible for data systems management
services in support of all AQMD operations. This action is to report on
major automation contracts and projects to be initiated by Information
Management during the first six months of FY 2007-08. |
Chris Marlia
Asst. DEO/
Information Management |
| 11 |
Authorize Purchase of PeopleSoft, Oracle and LibertyNet Software Support
PeopleSoft Integrated Financial/Human Resources System uses Oracle
database software. The maintenance support
for this system expires August 29, 2007. The AQMD's
Liberty Imaging System provides District users access to records
maintained in electronic format. Support for this system will expire on
July 31, 2007. This action is to obtain approval for the purchase of
PeopleSoft, Oracle and LibertyNet software maintenance support for
another year. Funds ($291,000) for this expense are included in the FY
2007-08 Budget. |
Chris Marlia |
| 12 |
Authorize Purchase of Off-site Storage and Destruction Services
The AQMD maintains
over 4,000 cubic feet of paper records in off-site storage. The AQMD
also performs nightly tape backup onto magnetic tape for the various
minicomputers and file servers under Information Management's control.
Record retention and best effort in vital protection require off-site
storage of these paper records and computer tapes in case of fire,
earthquake or any other natural disaster. The AQMD's Records Retention
Policy also requires the destruction of all records and information that
have reached the limit of their retention period. This action is to
obtain approval for the purchase of destruction services for paper
records and microfiche, and off-site storage services for paper records
and nightly back-up tapes for one year. Funds for this purchase
($88,100) are included in the FY 2007-08 Budget.
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Chris Marlia |
| 13 |
Ethnic Community Advisory Group Minutes for
April 11,
2007 (written report) |
Pom Pom Ganguli
Asst. DEO/Public Affairs |
| 14 |
Recommend
Appointments to Local Government & Small Business Assistance Advisory
Group Membership
There
are four vacancies in Local Government & Small Business Advisory Group (LGSBA)
out of a total of 20 members. Recommendations have been solicited and
received from several Board Members. Staff recommends approval of the
attached nominees (resumes attached). |
Pom Pom Ganguli |
| 15 |
Local Government & Small Business Assistance Advisory
Group for April 20, 2007 (written report) |
Pom Pom Ganguli |
| 16 |
Report of
RFPs and RFQs Scheduled for Release in July
This report summarizes the RFPs and RFQs for budgeted services over
$50,000 scheduled to be released for advertisement for the month of
July. |
Rick Pearce
Chief Financial Officer |
| 17 |
Review July 13, 2007, Governing Board
Agenda |
Dr. Wallerstein |
Attachments will be available at
the meeting.
Next Meeting: July 20, 2007 - 9:00 a.m.
Other Business
Any member of this body, or its staff, on his or her own initiative or in
response to questions posed by the public, may ask a question for
clarification, may make a brief announcement or report on his or her own
activities, provide a reference to staff regarding factual information,
request staff to report back at a subsequent meeting concerning any matter,
or may take action to direct staff to place a matter of business on a future
agenda. (Govt Code Section 54954.2)
Public Comment Period
Members of the public may address this body concerning any agenda item
before or during consideration of that item (Govt. Code Section 54954.3(a)).
All agendas for regular meetings are posted at District Headquarters, 21865
Copley Drive, Diamond Bar, California, at least 72 hours in advance of a
regular meeting. At the end of the regular meeting agenda, an opportunity is
also provided for the public to speak on any subject within the
Administrative Committee's authority. Speakers may be limited to three (3)
minutes each.
Americans with Disabilities Act
The agenda and documents in the agenda packet will be made available, upon
request, in appropriate alternative formats to assist persons with a
disability (Gov’t Code Section 54954.2(a)). Disability-related
accommodations will also be made available to allow participation in the
Administrative Committee meeting. Any accommodations must be requested as
soon as practicable. Requests will be accommodated to the extent feasible.
Please contact Tania Christman at (909) 396-3029 from 7:00 a.m. to
5:30 p.m., Tuesday through Friday, or send the request to tchristman@aqmd.gov.
For further information, please contact:
Tania Christman, (909) 396-3029
Adjournment
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