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AGENDA
The public may participate at any location listed below.
September 14, 2007 - 9:00 a.m.
AQMD Headquarters - Conference Room CC8
21865 Copley Dr., Diamond Bar CA 91765
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Videoconference Locations
11110 W. Ohio Ave., Suite 100
Los Angeles, CA 90025 |
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ACTION - DISCUSSION - INFORMATIONAL
ITEMS |
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| 1 |
Board Members’ Concerns
Any member of the Governing Board, on his or her own initiative may raise a concern to the Administrative Committee regarding any AQMD items or activities.
(no motion required) |
Dr. Burke
Committee Chair |
| 2 |
Chairman’s Report of Approved Travel (no motion required) |
Dr. Burke |
| 3 |
Approval of Compensation for Board Member Assistant(s):
The Committee May Consider Proposal(s) to Retain Board
Member Assistant(s).
(Any material, if submitted, will be distributed at the meeting.)
|
Dr. Burke |
| 4 |
Report of Approved Out-of-Country Travel
(no motion required) |
Barry Wallerstein
Executive Officer |
| 5 |
Discussion on Hearing Board Term Limits |
Barry Wallerstein |
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OCTOBER AGENDA ITEMS: |
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6 |
Establish List of Pre-qualified Legal Counsel to
Represent AQMD in General Liability Matters
On June
1, 2007, the Board approved issuance of an RFP to pre-qualify outside
legal counsel having expertise in handling general liability matters,
primarily automobile accidents.
The evaluation of responding firms has
been completed. This action is to establish a list of pre-qualified
counsel to advise and represent the AQMD in general liability
litigation.
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Kurt Wiese
District Counsel |
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7 |
Appropriate Funds Designated for Enhanced Compliance
Activities to FY 2007-08 Budget and Issue Purchase Order for CNG Van
On March 2, 2007, the Board approved appropriation of $50,000 from FY
2006-07 Budget, under Designation for Enhanced Compliance Activities,
for the purchase of a CNG van to be used by compliance staff for Service
Station Vapor Recovery testing. The Board subsequently approved release
of an RFQ on May 4, 2007 to solicit bids for the vehicle. With
insufficient time to obtain Board approval for the purchase in FY
2006-07, the funding was returned to the Designation as part of the FY
2007-08 Budget. This action is to appropriate $70,000 from the General
Fund, Designation for Enhanced Compliance Activities, to the FY 2007-08
Budget..
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Carol Coy,
DEO/Engineering & Compliance |
| 8 |
Recognize Revenue, Appropriate, and Reallocate Funds for PAMS,
Appropriate Funds for NATTS Progra; and Appropriate Funds for PM2.5 and
Enhanced Particulate Monitoring Program, Transfer and Appropriate Funds for Port Community Air
Monitoring Program; Issue Purchase Orders and RFQ
U.S. EPA has
allocated Section 105 Grant funds of $1,239,740 for the 16th
Year PAMS program. As such, this action is to: (1) recognize revenue,
and appropriate and reallocate unspent 15th year PAMS funds
to the FY 2007-08 Budget; (2) appropriate funds to the FY 2007-08 Budget
for the 16th year PAMS program; (3) appropriate new National
Air Toxic Trends Station (NATTS) funds to the FY 2007-08 Budget; (4)
recognize revenue and appropriate funds for the U.S. EPA PM2.5
monitoring program and the U.S. Department of Homeland Security Enhanced
Particulate Monitoring Program to the FY 2007-08 Budget from the BP/ARCO
Settlement Projects fund
to continue the Port Community Air Monitoring
Program; and (6) issue purchase orders and an RFQ for fixed assets under
these programs.
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Henry Hogo,
Asst. DEO/Science & Technology Advancement |
| 9 |
Authorize Purchase of Desktop Computer Hardware Upgrades
AQMD operational efficiency is dependent on staff desktop computer
systems, and many software applications (both off-the-shelf and in-house
developed applications) are exceeding the capacity of the present
desktop systems. This action is to authorize purchase of new
desktop computer systems, with adequate capacity to support current
software applications,
to replace older desktop systems. These
replacements are in accord with AQMD's Information Management Strategic
Plan. Funds for this purchase ($150,000) are included in the FY 2007-08
Budget. |
Chris Marlia
Asst DEO/
Information Management |
| 10 |
Execute Contract to Purchase SL-1 Phone Switch Upgrade
On July 13, 2007, the Board approved release of an RFQ to select a
vendor capable of upgrading the existing Meridian
SL-1 Option 81C phone
switch to a new Nortel Communication Server 1000M MG system. As a result
of successful responses to this RFQ, the most competitive vendor was
identified as capable of providing this service. This action is to
authorize issuance of a purchase order for the purchase of Meridian
SL-1
phone switch upgrade. Funds ($195,000) for this purchase are included
in the FY 2007-08 Budget.
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Chris Marlia
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| 11 |
Issue RFP for Deferred Compensation Plan Consultant
Services
AQMD sponsors an IRS-approved 457 deferred compensation program for its
employees. State law governs the fiduciary requirement for the operation
and investment of 457 plans sponsored by governmental entities. AQMD
staff is in the process of reviewing and updating the 457 program to
ensure optimal plan design and regulatory compliance. This action is to
issue an RFP for consultant services focused on assisting staff in
developing a formal Deferred Compensation Committee Charter and
Investment Policy Statement; and in providing analysis of plan assets
and investment options, employee education and administrative support.
These consultant services will be funded on a cost reimbursement basis
by the AQMD's 457 plan vendor (The Hartford) as provided
for under the Internal Revenue Code.
|
Rick Pearce,
Chief Financial Officer |
| 12 |
Revise Procurement Policy and Procedure
This action is to revise the AQMD's Procurement Policy and Procedure
to increase the threshold amount for purchases requiring advertising for
public bidding and to implement administrative changes reflecting
current operations.
|
Rick Pearce
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| 13 |
Report of RFPs and RFQs Scheduled for Release in October
This report summarizes the RFPs and RFQs for budgeted services over
$50,000 scheduled to be released for advertisement for the month of
October. |
Rick Pearce |
| 14 |
Revise Class and Add and Delete Positions in FY 2007-08
Budget
To enhance efficiency and meet current program needs, this action is to
revise the class of Senior Meteorologist and to
add a position at this
level in Planning, Rule Development & Area Sources and to delete an Air
Quality Specialist position. This action is also to add an
Administrative Secretary in Planning, Rule Development & Area Sources
for the new Director of Strategic Initiatives. The net annual top-step
salary and benefits cost of these changes is approximately $108,435, and
the FY 2007-08 budgetary impact is approximately $54,218. |
Eudora Tharp,
Asst DEO/
Administrative & Human Resources
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| 15 |
Execute Contract for Health Insurance Brokerage and
Consultant Services
In May 2007, the Board approved release of an RFP for health
insurance brokerage services to ensure a cost-effective employee health
insurance program. This action is to execute a contract with Alliant
Insurance Services, Inc., through August 31, 2010, with an option, at
AQMD’s discretion, to extend the contract for up to two additional
one-year periods. Since payment for services is through insurance
carrier commissions, this is a no-cost contract. |
Eudora Tharp
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| 16 |
Execute Contract for Janitorial Services at Diamond Bar
Headquarters
The current
contract for Diamond Bar headquarters’ janitorial services expires
October 31, 2007. On May 4, 2007, the Board approved a change to AQMD’s
contracting policy that provided additional points in the proposal
evaluation process as an incentive for contractors to provide affordable
health insurance to their full-time employees. The RFP to solicit
proposals from firms interested in providing janitorial services for the
next
three-year period was re-released May 18, 2007. This action is
to
execute a contract with Diamond Contract Services, Inc., through October
31, 2010, for an amount not to exceed $1,012,418. Funding for this
contract has been included in the FY 2007-08 Budget and will be
requested in successive fiscal years.
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Eudora Tharp |
| 17 |
Execute Contract
for Security Guard Services at Diamond Bar Headquarters
The current contract for Diamond Bar headquarters’ security guard
services expires October 31, 2007. On May 4, 2007, the Board approved a
change to AQMD’s contracting policy that provided additional points in
the proposal evaluation process as an incentive for contractors to
provide affordable health insurance to their full-time employees. The
RFP to solicit proposals from firms interested in providing security
guard services for the next three-year period was re-released May 18,
2007. This action is to execute a contract with Contact Security Inc.,
through October 31, 2010, for an amount not to exceed $1,245,520.
Funding for this contract has been included in the FY 2007-08 Budget and
will be requested in successive fiscal years. |
Eudora Tharp |
| 18 |
Transfer Funds and Authorize Extension of Financial
Incentives Program to Assist Dry Cleaners Converting from Perc to Non-Perc,
Non-Ozone Forming Alternative Technologies
The existing financial incentives program to help dry cleaners
convert to non-perc technologies is fully committed. This action
is to transfer $1 million from AQMD's Air Quality Assistance Fund to the
Dry Cleaner Grant Fund to continue providing grants to dry cleaners for
transitioning to non-perc, non-ozone forming technologies.
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Pom Pom Ganguli,
Asst. DEO/Public Affairs |
| 19 |
Review October 5, 2007, Governing Board
Agenda
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Dr. Wallerstein
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Attachments will be available at
the meeting.
Next Meeting: October 12, 2007 - 9:00 a.m.
Other Business
Any member of this body, or its staff, on his or her own initiative or in
response to questions posed by the public, may ask a question for
clarification, may make a brief announcement or report on his or her own
activities, provide a reference to staff regarding factual information,
request staff to report back at a subsequent meeting concerning any matter,
or may take action to direct staff to place a matter of business on a future
agenda. (Govt Code Section 54954.2)
Public Comment Period
Members of the public may address this body concerning any agenda item
before or during consideration of that item (Govt. Code Section 54954.3(a)).
All agendas for regular meetings are posted at District Headquarters, 21865
Copley Drive, Diamond Bar, California, at least 72 hours in advance of a
regular meeting. At the end of the regular meeting agenda, an opportunity is
also provided for the public to speak on any subject within the
Administrative Committee's authority. Speakers may be limited to three (3)
minutes each.
Americans with Disabilities Act
The agenda and documents in the agenda packet will be made available, upon
request, in appropriate alternative formats to assist persons with a
disability (Gov’t Code Section 54954.2(a)). Disability-related
accommodations will also be made available to allow participation in the
Administrative Committee meeting. Any accommodations must be requested as
soon as practicable. Requests will be accommodated to the extent feasible.
Please contact Tania Christman at (909) 396-3029 from 7:00 a.m. to
5:30 p.m., Tuesday through Friday, or send the request to tchristman@aqmd.gov.
For further information, please contact:
Tania Christman, (909) 396-3029
Adjournment
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