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AGENDA
The public may participate at any location listed below.
December 11, 2009 - 9:00 a.m. below
AQMD Headquarters - Conference Room CC8
21865 Copley Dr., Diamond Bar CA
Videoconference/Teleconference Locations
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1970 Mandeville Canyon Road
Los Angeles 90049 |
137 N Perris
Boulevard
Perris 92570 |
3850 Vine
Street, Suite 240
Riverside 92507 |
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ACTION - DISCUSSION |
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| 1 |
Board Members' Concerns
Any member of the Governing Board, on his or her own initiative
may raise a concern to the Administrative Committee regarding any AQMD
items or activities.
(no motion required) |
Dr. William A. Burke Committee Chair |
| 2 |
Chairman's Report of Approved Travel
(no motion required) |
Dr. Burke |
| 3 |
Approval of Compensation for Board
Member
Assistant(s)/Consultant(s).
(Any material, if submitted, will be distributed at the meeting.) |
Dr. Burke |
| 4 |
Report of Approved Out-of-Country Travel
(no motion required) |
Barry R. Wallerstein
Executive Officer |
| 5 |
Weather Reports Sponsorship on TV
At the request of
Committee Member Dennis Yates, AQMD’s Media Office and its consultant
have solicited a proposal from ABC7-TV for an AQMD sponsorship of ABC7
weather reports, including promotions on the station’s website. This
item will outline the components and costs of the ABC7 proposal. |
Sam Atwood
Media Office
Manager |
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JANUARY AGENDA ITEMS |
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| 6 |
Audit
for FY Ended June 30, 2009
This agenda item
transmits the annual financial audit of the AQMD performed by an
independent certified public accountant. The AQMD has received an
unqualified opinion (the highest obtainable) on its financial
statements. |
Rick Pearce
Chief Financial Officer |
| 7 |
Amend Contract
for Natural Gas Hearth Product
Buy-Down Program
In July
2008, the Board approved a $500,000 contract with the team of the Robert
H. Peterson Company and Rasmussen Iron Works to implement the Natural
Gas Hearth Product Buy-Down Program. This action is to amend the
contract to increase funding by an amount not to exceed $250,000 from interest earned in the AQMD Rule 1309.1
(Priority Reserve) funding which will increase the number of program
participants to 2500. The total
cost of the amended contract would be $750,000. |
Elaine Chang
DEO
Planning, Rule Development & Area Sources |
| 8 |
Execute Contract for the
Development of Land Use Emission Model Software
On October 2, 2009, the Board
approved release of an RFP to provide for the development of land use
emission model software. The software will be used by AQMD staff and
will be made available to the public, at no cost, for the calculation of
criteria and CO2 emissions associated with land use development in
California. Four proposals were received by the closing date of the RFP.
This action is to execute a contract with CMC Americas, Inc., Gray Arrow
Consultants, Environ, or Varsun eTechnologies Group, Inc. This item also
seeks Board approval to transfer funds from the Undesignated Fund
Balance to Planning, Rule Development and Area Sources for the resulting
contract. |
Elaine Chang |
| 9 |
Amend Contract
with Technical and Business Systems, Inc., for Air Quality Pollutant
Measurements Aloft
On July
11, 2008, the Board awarded a contract with Technical and Business
Systems, Inc., to conduct air pollutant measurements aloft for AQMD and
funding for continued measurements was approved on June 5, 2009. This
new amendment incorporates additional funding in FY 2009-10 to continue
aircraft, balloon and surface measurements in support of the evaluation
of AQMP model boundary conditions and to provide further analyses and
documentation of the collected data. Based on the availability of
budgeted funds and the contractor’s performance, this action is to
extend this contract in an amount not to exceed $110,000. Funding in
the amount of $60,000 is included in the FY 2009-10 AQMD Budget. The
remaining $50,000 is allocated in the U.S. EPA 18th Year Section
105 Grant for the PAMS program. |
Laki Tisopulos
Asst DEO
Planning, Rule Development & Area Sources |
| 10 |
Execute Contract for Public
Policy Consulting Regarding Local, State and Federal Transportation
Issues
At
the October 2, 2009 meeting, the Board approved release of an RFP to
solicit proposals for public policy consulting regarding local, state
and federal transportation issues. Proposals were submitted and
evaluated. This action is to execute a contract with Lee Andrews
Group
for public consulting regarding local, state and federal transportation
issues, in an amount not to exceed $100,000. This contract will be
for one-year, beginning in January 2010, and may be extended for up to
two one-year terms, upon satisfactory performance, at the Board’s
discretion. Total expenditures for the contract shall be up to $100,000
for the initial one-year period. Funding for this contract is available
in the FY 2009-10 Budget. Funding for the two optional one-year
extensions is contingent upon future Board approval of the Budget for
the respective fiscal years. |
Oscar Abarca
DEO
Legislative & Public Affairs |
| 11 |
Amend Contract with Cordoba Corporation to Continue Implementation of
Air Quality Institute
The Board has authorized the implementation of several Air Quality
Institute (AQI) programs to disseminate information and educate
community, business, and industry leaders and elected officials on air
quality issues. On June 1, 2007, the Board approved a contract with Cordoba Corporation, with options for
two one-year term renewals, upon satisfactory performance, and at the
Board’s discretion. Targeted audience includes elected officials,
city managers and school officials, labor organizations,
health-care groups, and other group leaders at the
local and national level. The current contract expires in December 2009,
and this action is to amend the existing contract with Cordoba
Corporation to continue implementation of the AQIs, at a cost not to
exceed $135,300, for an additional one-year period. |
Oscar Abarca |
| 12 |
Execute Contract for Health Insurance Brokerage and Consultant
Services
To ensure AQMD
continues to provide a cost-effective employee health insurance program,
on September 11, 2009, the Board approved release of an RFP to solicit
proposals from firms interested in providing health insurance brokerage
services. This action is to execute a contract with Mercer, effective
February 1, 2010, through January 31, 2013. This is a no-cost contract
as payment for services is through insurance carrier commissions. |
Eudora Tharp
Asst DEO
Administrative & Human Resources |
| 13 |
Amend Contract
for Workers’ Compensation Third-party Administrator Services
On April
6, 2007, the Board approved a three-year contract with ACME
Administrators for workers’ compensation third-party administrator
services. The contract expires June 30, 2010. This action is to amend
the contract to extend the term one additional year, which would lock
in very competitive rates, eliminate the need for significant
advertising expenses, avoid costly data transfer fees associated with
moving claims files to a new contractor, and ensure continued consistent
and efficient workers’ compensation claims administrative services.
Funding for this one-year extension will be included in the FY 2010-11
Budget request. |
Eudora Tharp |
| 14 |
Authorize Purchase of Network
Servers
On
October 2, 2009, the Board approved the release of an RFQ to select a
vendor capable of providing replacements for the current network servers
in the most cost effective manner. Server replacements are required to
support the ongoing Windows Server 2008 operating system upgrades. As a
result of successful responses to this RFQ, New Day Computer Products
was identified as capable of providing these products. This action is
to authorize the purchase of HP ProLiant DL580 G5 servers from New Day
Computer Products. Funds for this purchase ($70,539) are included in
the FY 2009-10 Budget. |
Chris Marlia
Asst DEO
Information Management |
| 15 |
Establish List of
Prequalified Vendors to Provide Computer, Network, and Printer Hardware
and Software, and Purchase Desktop Computer Hardware Upgrades
On
October 2, 2009, the Board approved the release of a Request for
Qualifications and Quotations (RFQQ) to prequalify vendors for computer,
network, and printer hardware and software; and to purchase desktop
computer hardware upgrades. As a result of successful responses to this
RFQQ, fourteen vendors were identified as capable of providing these
products. This action is to approve these fourteen vendors to provide
these products for a two-year period, and to authorize purchase of
desktop computer hardware upgrades. Funds ($300,000) for these
purchases are included in the FY 2009-10 and will be included in the
following FY 2010-11 Proposed Budget. |
Chris Marlia |
| 16 |
Report of Major Projects for
Information Management Scheduled to Start During Last Six Months of FY
2009-10
Information Management is
responsible for data systems management services in support of all AQMD
operations. This action is to report on major automation contracts and
projects to be initiated by Information Management during the last six
months of FY 2009-10. |
Chris Marlia |
| 17 |
Draft Minutes of
Environmental Justice Advisory Group for October 30, 2009 Meeting
Attached for information only are the draft minutes of the
Environmental Justice Advisory Group for the October 30, 2009 meeting. |
Pom Pom Ganguli
Asst DEO
Legislative & Public Affairs |
| 18 |
Local Government & Small
Business Advisory Group Minutes for October 9, 2009 Meeting
Attached for information only is the Local Government & Small
Business Advisory Group minutes for the October 9, 2009 meeting. |
Pom Pom Ganguli |
| 19 |
Review January 8, 2010 Governing Board
Agenda |
Barry Wallerstein |
| 20 |
Other Business
Any member of the committee, or its staff, on his or her own
initiative or in response to questions posed by the public, may ask a
question for clarification, may make a brief announcement or report on
his or her own activities, provide a reference to staff regarding
factual information, request staff to report back at a subsequent
meeting concerning any matter, or may take action to direct staff to
place a matter of business on a future agenda. (Govt. Code Section
54954.2) |
Dr. Burke |
| 21 |
Public Comment
Members of the public may address the Committee concerning any agenda
item (Govt. Code Section
54954.3). All agendas for regular meetings are posted at
District Headquarters, 21865 Copley Drive, Diamond Bar, California, at
least 72 hours in advance of a regular meeting. At the end of the
regular meeting agenda, an opportunity is also provided for the public
to speak on any subject within Administrative Committee's authority.
Speakers may be limited to three (3) minutes each. |
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Attachments will be available at
the meeting.
Next Meeting: January 15, 2010 - 10:00 a.m.
Document
Availability
All
documents (i) constituting non-exempt public records, (ii) relating to an
item on an agenda for a regular meeting, and (iii) having been distributed
to at least a majority of the Committee after the agenda is posted, are
available prior to the meeting for public review at the South Coast Air
Quality Management District, Public Information Center, 21865 Copley Drive,
Diamond Bar, CA 91765.
Americans with Disabilities Act
The agenda and documents in the agenda packet will be made available, upon
request, in appropriate alternative formats to assist persons with a
disability (Gov’t Code Section 54954.2(a)). Disability-related
accommodations will also be made available to allow participation in the
Administrative Committee meeting. Any accommodations must be requested as soon as
practicable. Requests will be accommodated to the extent feasible. Please
contact Tania Christman at (909) 396-3029 from 7:00 a.m. to 5:30
p.m., Tuesday through Friday, or send the request to
tchristman@aqmd.gov.
For further information, please contact: Tania
Christman; (909) 396-3029.
Adjournment
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