Administrative Committee Meeting

AGENDA
The public may participate at any location listed below.

June 13, 2008 - 9:00 a.m.

AQMD Headquarters - Conference Room CC8
21865 Copley Dr., Diamond Bar CA 91765

Videoconference Locations

 

	ACTION - DISCUSSION - INFORMATIONAL ITEMS
1	Board Members' Concerns Any member of the Governing Board, on his or her own initiative, may raise a concern to the Administrative Committee regarding any AQMD items or activities. (no motion required)	Dr. William A. Burke, Committee Chair
2	Chairman's Report of Approved Travel (no motion required)	Dr. Burke
3	Approval of Compensation for Board Member Assistant(s)/Consultants (Any material, if submitted, will be distributed at the meeting.)	Dr. Burke
4	Report of Approved Out-of-Country Travel (no motion required)	Dr. Barry Wallerstein Executive Officer
5	Report on Various AQMD Advisory Groups Administrative Committee requested a summary of existing AQMD Board Advisory Groups, for discussion, including a listing of the Groups, their mission, membership, meeting schedule, reporting structure and chairman designation.  This item provides a summary of the Advisory Groups for Committee review.	Dr. Wallerstein
6	Report on Coordination and Collaboration on Research Projects Related to New Clean Air Technologies In 2007, EPA and CARB agreed to co-host a Technology Forum in the San Joaquin Valley (SJV) to initiate collaborative efforts to accelerate the development of clean air technologies.  Due to the air quality challenges in both the SJV and the South Coast Air Basin, both air districts have been working closely with EPA and CARB on the content of the Technology Forum, which will be held at UC Merced on July 9, 2008.  As part of the Technology Forum, all four agencies, EPA, CARB, SJV Air Pollution Control District and SCAQMD, will sign a memorandum of agreement (MOA) to officially recognize their commitment where appropriate and collaborate on the development and evaluation of clean technologies.	Dr. Chung Liu DEO/Science & Technology
7	AQMD Governing Board Request to CARB for Enhanced Rulemaking on Consumer Products and Proposed Staff Testimony on Current CARB Staff Draft Regulation At the June AQMD Governing Board Meeting, the Administrative Committee was asked to consider making a formal request of the CARB Board for an expansion of its Consumer Products Regulation, on an expedited basis, consistent with control measure CTS-03 of the 2007 Air Quality Management Plan.  In addition, the Committee was asked to review pending staff comments on CARB’s June rulemaking on Consumer Products.  Staff will present recommendations for Committee consideration and forwarding to CARB.	Dr. Elaine Chang DEO/Planning, Rule Development & Area Sources
	JULY AGENDA ITEMS:
8	Special Meeting of the Brain & Lung Tumor and Air Pollution Foundation This item is to replace one Board Member of the Brain & Lung Tumor and Air Pollution Foundation, the secretary, and treasurer, and to appoint a new Vice Chair.  Mayor Dennis Yates, a current member, will become the Vice Chair.  Dr. Thomas Godfrey has indicated a willingness to replace Robert Davidson, former Vice Chair.  In addition, Denise Whitcher will replace Tania Christman as the Foundation Secretary, and AQMD Controller Lisa Virgo will replace Rick Pearce as the Foundation Treasurer.	Dr. Wallerstein
9	Establish Lists of Prequalified Counsel to Represent and Advise AQMD on Legal Matters Related to Environmental Law and Represent and Advise AQMD Hearing Board On May 2, 2008, the Board approved issuance of an RFP to prequalify outside counsel having expertise in the California Environmental Quality Act, AQMD rulemaking and planning procedures, administrative law and related issues for both the AQMD and the AQMD Hearing Board.  The RFP was issued jointly to limit costs.  The evaluation of responding firms has been completed.  This action is to establish two lists of prequalified counsel; one to represent AQMD and one to represent the AQMD Hearing Board in environmental law areas.	Kurt Wiese District Counsel
10	Execute Sole Source Contract for AQMD Access to On-line Legal Research Libraries The current service agreement with LexisNexis to provide AQMD with on-line legal research libraries ends July 31, 2008.  This action is to execute a new three-year contract with LexisNexis.  A sole source contract is necessary since AQMD secures such services under the State of California’s Master Service Agreement with LexisNexis at substantially lower rates.	William Wong Principal Deputy District Counsel
11	Execute Contract to Conduct Natural Gas Hearth Product Buy-Down Pilot Program On March 7, 2008, the Governing Board approved the release of a Program Announcement to solicit bids from qualified contractors to implement an incentive program to provide the public with financial assistance to install gas log sets into residential properties with existing wood burning fireplaces.  This action is to award the contract to the team of Rassmussen Iron Works/Robert H. Peterson Co. to implement the gas log buy-down pilot program in an amount not to exceed $500,000 to be executed until all funds are exhausted.  Funding for this action was previously designed from the AQMD Rule 1309.1 (Priority Reserve account).	Dr. Chang
12	Issue Purchase Orders for Purchase of Compressed Gases and Cryogenic Liquids In April 2008, the Board approved the release of an RFQ to purchase compressed gases and cryogenic liquids.  Several bids for compressed gases and cryogenic liquids were received and evaluated.  This action is to issue purchase orders for the purchase of compressed gases and cryogenic liquids for FY 2008-09 with an optional extension to cover FY 2009-10.	Chung Liu DEO/Science & Technology Advancement
13	Recognize Revenue and Reallocate Funds for PAMS, Recognize Revenue and Appropriate Funds for PM2.5, Issue Purchase Orders and RFQ, and Amend Existing Contract U.S. EPA has allocated Section 105 Grand funds of $1,239,740 for the 16th Year PAMS program, and Section 103 funds of $799,465 for the PM2.5 program.  This action is to:  (1) recognize revenue and reallocate unspent 16th year PAMS funds to the FY 2008-09 Budget; and (2) recognize revenue and appropriate funds for the U.S. EPA PM2.5 monitoring program; (3) issue purchase orders and an RFQ for budgeted fixed assets; and (4) amend an existing contract under the PAMS program.	Dr. Liu
14	Execute Contract for Air Pollutant Measurements Aloft On April 4, 2008, the Board approved release of an RFP to conduct air pollutant measurements aloft for the AQMD.  The contract effort will assist with air quality model evaluation and the assessment of regional air quality model boundary conditions, by developing an annual profile of model boundary conditions and studying seasonal variations of ozone aloft.  This will be accomplished with a combination of measurements from aircraft and balloon platforms.  This action is to execute a contract in the amount of $150,000, with an option to add funds for additional measurements in FY 2008-09, based upon availability of funds and satisfactory contractor performance.  The initial funding for this contract in the amount of $150,000 is budgeted in FY 2007-08, as allocated from the U.S. EPA Section 105 Grant, for the 16th year of the PAMS program.	Laki Tisopulos Asst. DEO/Planning, Rule Development & Area Sources
15	Add and Delete Positions in Engineering and Compliance To enhance efficiency and meet current program needs with respect to administrative functions for permit streamlining and compliance enhancements, this action is to delete a Senior Air Quality Engineer position and to add an Air Quality Analysis and Compliance Supervisor position in Engineering and Compliance.  The net annual top-step salary and benefits cost of this change is approximately $13,965, sufficient funds exist in the approved FY 2008-09 Budget.	Eudora Tharp Asst. DEO Administrative and Human Resources
16	Authorize Purchase of Off-site Storage and Destruction Services The AQMD maintains over 3,500 cubic feet of paper records in off-site storage.  The AQMD also performs nightly tape backup onto magnetic tape for the various minicomputers and file servers under Information Management’s control.  Record retention and best effort in vital protection require off-site storage of these paper records and computer tapes in case of fire, earthquake or any other natural disaster.  The AQMD’s Records Retention Policy also requires the destruction of all records and information that have reached the limit of their retention period.  This action is to obtain approval for the sole source purchase of off-site storage services, for one year, for paper records and nightly back-up tapes, and destruction services for paper records and microfiche.  Funds for this purchase ($79,940) are included in the FY 2008-09 Budget.	Chris Marlia Asst. DEO/Information Management
17	Authorize Purchase of PeopleSoft, Oracle and LibertyNet Software Support PeopleSoft Integrated Financial/Human Resources System uses Oracle database software.  The maintenance support for this system expires August 29, 2008.  The AQMD’s Liberty Imaging System provides District users access to records maintained in electronic format.  Support for this system will expire on July 31, 2008.  This action is to obtain approval for the purchase of PeopleSoft, Oracle and LibertyNet software maintenance support for another year.  Funds ($296,600) for this expense are included in the FY 2008-09 Budget.	Chris Marlia
18	Status Report on Major Projects for Information Management Scheduled to Start During First Six Months of FY 2008-09 Information Management is responsible for data systems management services in support of all AQMD operations.  This action is to report on major automation contracts and projects to be initiated by Information Management during the first six months of FY 2008-09.	Chris Marlia
19	Report of RFPs and RFQs Scheduled for Release in July This report summarizes the RFPs and RFQs for budgeted services over $50,000 scheduled to be released for advertisement for the month of July.	Rick Pearce Chief Financial Officer
20	Ethnic Community Advisory Group Minutes for April 25, 2008 (written report)	Dr. Pom Pom Ganguli Asst. DEO/Public Affairs
21	Local Government & Small Business Assistance Advisory Group Minutes for April 11, 2008 (written report)	Dr. Ganguli
22	Review July 11, 2008 Governing Board Agenda	Dr. Wallerstein
23	Other Business Any member of the committee, or its staff, on his or her own initiative or in response to questions posed by the public, may ask a question for clarification, may make a brief announcement or report on his or her own activities, provide a reference to staff regarding factual information, request staff to report back at a subsequent meeting concerning any matter, or may take action to direct staff to place a matter of business on a future agenda. (Govt Code Section 54954.2)	Dr. Burke

Attachments will be available at the meeting.

Next Meeting:   July 18, 2008 - 9:00 a.m.

Public Comment Period
Members of the public may address this body concerning any agenda item before or during consideration of that item (Govt. Code Section 54954.3(a)). All agendas for regular meetings are posted at District Headquarters, 21865 Copley Drive, Diamond Bar, California, at least 72 hours in advance of a regular meeting. At the end of the regular meeting agenda, an opportunity is also provided for the public to speak on any subject within the Administrative Committee's authority. Speakers may be limited to three (3) minutes each.

Americans with Disabilities Act
The agenda and documents in the agenda packet will be made available, upon request, in appropriate alternative formats to assist persons with a disability (Gov’t Code Section 54954.2(a)). Disability-related accommodations will also be made available to allow participation in the Administrative Committee meeting. Any accommodations must be requested as soon as practicable. Requests will be accommodated to the extent feasible. Please contact Tania Christman at (909) 396-3029 from 7:00 a.m. to 5:30 p.m., Tuesday through Friday, or send the request to tchristman@aqmd.gov.

For further information, please contact:  Tania Christman, tchristman@aqmd.gov; (909) 396-3029

Adjournment