Administrative Committee Meeting

AGENDA
The public may participate at any location listed below.

July 18, 2008 - 9:00 a.m.

AQMD Headquarters - Conference Room CC8
21865 Copley Dr., Diamond Bar CA 91765

 

	ACTION - DISCUSSION - INFORMATIONAL ITEMS
1	Board Members' Concerns Any member of the Governing Board, on his or her own initiative, may raise a concern to the Administrative Committee regarding any AQMD items or activities. (no motion required)	Dr. William A. Burke Committee Chair
2	Chairman's Report of Approved Travel (no motion required)	Dr. Burke
3	Approval of Compensation for Board Member Assistant(s)/Consultants (Any material, if submitted, will be distributed at the meeting.)	Dr. Burke
4	Report of Approved Out-of-Country Travel (no motion required)	Dr. Barry Wallerstein Executive Officer
5	Discussion of Board Assistants/Consultants Compensation At the June Administrative Committee meeting, the Board Chairman raised several issues regarding Board Assistant/Consultant pay.  This item is to discuss the option of paying Board Assistants/Consultants on a monthly rather than hourly basis.  Board Members would sign off on monthly invoices, and each month’s pay would be one-twelfth of the Assistant’s/Consultant’s annual contract amount as approved by the Board.	Dr. Wallerstein
6	Discussion of Child Care Center Lease In February 2004, AQMD entered into a lease of the child care center facility with Priyalal and Lasanthi Kurera, Incorporated.  The lease ran through January 2007, but, based on center improvements, increased enrollment, and parent satisfaction, the Administrative Committee approved extending the lease through January 2009.  The Executive Officer has consulted AQMD parents who currently use the center and found parents very much appreciate having the center available and are generally satisfied with the operation.  The center has 61 children enrolled, 10 of whom are children of AQMD employees.  Three AQMD parents or soon-to-be parents currently hold reserved spaces for infants, and 10 non-AQMD families are on the infant enrollment wait list.	Dr. Wallerstein
	SEPTEMBER AGENDA ITEMS:
7	Acquisition of Wireless Data Service for Compliance Staff This action would authorize the acquisition of wireless data cards and services for 121 inspectors and 24 field supervisors, maximizing inspection time by providing field staff with real time access to AQMD permitting, compliance and financial data from the field.  Annual cost of this service is estimated at $87,000.	Mohsen Nazemi DEO/Engineering & Compliance
8	Appropriate Funds to Conduct Assessment of Alternate Methodologies for Rule 403 Compliance Monitoring Recently developed PM monitoring technologies may provide for more efficient methods for Fugitive Dust Rule 403 compliance sampling.  The aggregate mining industry has agreed to provide funding for a study to assess alternate sampling methodologies.  In April 2008, the Board recognized and appropriated funds and approved the awarding of a contract to carry out the study.  Due to unforeseen project delays, the contract was not finalized in FY 2007-08, and therefore there is a need for the funds to be appropriated in the FY 2008-09 Budget.	Dr. Chung Liu DEO/Science & Technology Advancement
9	Status Report on Stakeholders Database The District has created a global Contacts Database on its Microsoft Outlook Exchange Server to hold contract information needed for outreach efforts.  The agencies MS Office software suite contains much functionality to use the information to target and distribute emails for outreach efforts.  In addition, other software exists that is specifically designed to perform more of the types of outreach desired across the agency.  This item is to request $100,000 for acquisition of such software and implementation purposes.	Chris Marlia Asst DEO Information Management
10	Execute Contract to Fund Air Quality and Public Health Related Project from Valero Penalty/Settlement On April 4, 2008, the Board authorized release of an RFP to seek projects for funding consideration in the areas of air quality mitigation, public health education, and public health treatment in communities within a 10-mile radius of the Valero Wilmington Refinery.  Six proposals were received and reviewed.  This action is to execute a contract with IQAIR North America in the amount of $1.125 million for providing air filtration devices to at least 8 schools in the West Long Beach area.	Dr. Anupom Ganguli Asst DEO/ Public Affairs
11	Amend Contract with Cordoba Corporation to Continue Implementation of Air Quality Institute Since January 2006, the Board has authorized the implementation of several Air Quality Institute (AQI) programs to disseminate information and educate community, business, and industry leaders and elected officials on air quality issues.  On June 1, 2007, the Board approved the last phase of the AQI, through a contract with Cordoba Corporation, with options for two one-year term renewals, upon satisfactory performance, and at the Board's discretion.  Much progress has been made in this area, and it is important to keep up the momentum, with focus on special interest groups and policy leaders in future.  Since the previous contract expires in September 2008, this action recommends the approval of the first extension of the Cordoba Corporation contract to continue the implementation of the AQI, at a cost not to exceed $135,300, which represents the amount authorized last year plus a CPI increase.	Dr. Ganguli
12	Restructure/Revise Charter of AQMD Advisory Groups At the last meeting, the Administrative Committee requested staff to restructure the ECAG into an Environmental Justice Advisory Group, with recommendations regarding their mission, membership, meeting schedule, reporting structure and chairman designation.  This item provides such recommendations.	Dr. Ganguli
13	Execute Contracts for Short- and Long-Term Systems Development, Maintenance and Support Services On May 2, 2008, the Board approved the release of an RFP to obtain short- and long-term systems development, maintenance and support services.  This action is to execute contracts to obtain these services on a task order basis.  Executing contracts with multiple bidders provides a pool of well-qualified professionals who have demonstrated their understanding of and expertise in meeting agency needs and enables AQMD to obtain cost-effective and technically responsive support.  Funds are included in the FY 2008-09 Budget.	Chris Marlia Asst DEO Information Management
14	Authorize Purchase of Desktop Computer Hardware Upgrades AQMD operational efficiency is dependent on staffs’ desktop computer systems, and many software applications (both off-the-shelf and in-house developed applications) are exceeding the capacity of the present desktop systems.  This action is to authorize the purchase of new desktop computer systems, with adequate capacity to support current software applications, to replace older desktop systems.  These replacements are in accord with AQMD’s Information Management Strategic Plan.  Funds ($150,000) for this purchase are included in the FY 2008-09 Budget.	Chris Marlia
15	Add Temporary Services Providers to List of Prequalified Agencies On June 6, 2008, the Board approved a list of agencies as prequalified to provide temporary employment services for the next three years.  Due to a technical error, eight agencies that met qualification requirements were omitted from the list.  This action is to add these eight temporary services providers to the previously approved list.	Eudora Tharp Asst DEO Administrative & Human Resources
16	Add and Delete Positions To enhance efficiency and meet current program needs, this action is to delete a vacant Senior Staff Specialist position and add a Program Supervisor position in the Planning, Rule Development, and Area Source and to delete a vacant Air Quality Specialist position and add a Public Affairs Specialist position in Public Affairs.  The net annual top-step salary and benefits budgetary savings of these changes is approximately $11,562.	Eudora Tharp
17	Report of RFPs and RFQs Scheduled for Release in September This report summarizes the RFPs and RFQs for budgeted services over $50,000 scheduled to be released for advertisement for the month of September.	Rick Pearce Chief Financial Officer
18	Ethnic Community Advisory Group Minutes for May 9, 2008 (written report)	Dr. Ganguli
19	Local Government & Small Business Assistance Advisory Group Minutes for May 9, 2008 (written report)	Dr. Ganguli
20	Review September 5, 2008 Governing Board Agenda	Dr. Wallerstein
21	Other Business Any member of the committee, or its staff, on his or her own initiative or in response to questions posed by the public, may ask a question for clarification, may make a brief announcement or report on his or her own activities, provide a reference to staff regarding factual information, request staff to report back at a subsequent meeting concerning any matter, or may take action to direct staff to place a matter of business on a future agenda. (Govt Code Section 54954.2)	Dr. Burke

Attachments will be available at the meeting.

Next Meeting:   September 12, 2008 - 9:00 a.m.

Public Comment Period
Members of the public may address this body concerning any agenda item before or during consideration of that item (Govt. Code Section 54954.3(a)). All agendas for regular meetings are posted at District Headquarters, 21865 Copley Drive, Diamond Bar, California, at least 72 hours in advance of a regular meeting. At the end of the regular meeting agenda, an opportunity is also provided for the public to speak on any subject within the Administrative Committee's authority. Speakers may be limited to three (3) minutes each.

Document Availability
All documents (1) constituting non-exempt public records; (ii) relating to an item on the agenda for a regular meeting; and (iii) having been distributed to at least a majority of the Administrative Committee after the agenda is posted, are available prior to the meeting for public review at the South Coast Air Quality Management District Public Information Center, 21865 Copley Drive, Diamond Bar, CA 91765.

Americans with Disabilities Act
The agenda and documents in the agenda packet will be made available, upon request, in appropriate alternative formats to assist persons with a disability (Gov’t Code Section 54954.2(a)). Disability-related accommodations will also be made available to allow participation in the Administrative Committee meeting. Any accommodations must be requested as soon as practicable. Requests will be accommodated to the extent feasible. Please contact Tania Christman at (909) 396-3029 from 7:00 a.m. to 5:30 p.m., Tuesday through Friday, or send the request to tchristman@aqmd.gov.

For further information, please contact:  Tania Christman, tchristman@aqmd.gov; (909) 396-3029

Adjournment