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AGENDA
The public may participate at any locations listed below.
October 9, 2009 - 9:00 a.m. below
AQMD Headquarters - Conference Room CC8
21865 Copley Dr., Diamond Bar CA
Videoconference Location
1970 Mandeville Canyon Road
Los Angeles 90049
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ACTION - DISCUSSION |
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| 1 |
Board Members' Concerns
Any member of the Governing Board, on his or her own initiative
may raise a concern to the Administrative Committee regarding any AQMD
items or activities.
(no motion required) |
Dr. William A. Burke Committee Chair |
| 2 |
Chairman's Report of Approved Travel
(no motion required) |
Dr. Burke |
| 3 |
Approval of Compensation for Board
Member
Assistants/Consultant(s).
(Any material, if submitted, will be distributed at the meeting.) |
Dr. Burke |
| 4 |
Report of Approved Out-of-Country Travel
(no motion required) |
Barry Wallerstein
Executive Officer |
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NOVEMBER AGENDA ITEMS |
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| 5 |
Cosponsor the Hybrid Bus and Truck
Voucher Incentive Program and Zero-Emission and Plug-In Hybrid
Light-Duty Vehicle (Clean Vehicle) Rebate Project
Funded through AB 118, the California Air Resources Board (CARB)
created the Air Quality Improvement Program (AQIP) to incentivize clean
vehicle and equipment purchases. Two programs were recently announced
soliciting proposals to administer the buy down of hybrid buses and
trucks voucher program (HPIV) as well as light-duty plug-in hybrid and
zero-emission vehicles (Clean Vehicle Rebate Project). The AQMD staff
recommends support of the Sacramento Municipal AQMD proposal to
administer the HPIV and a local match of $1,500,000. Staff further
recommends support of the team of CalStart and TIAX to administer the
Clean Vehicle Rebate Project with a local match of $500,000. These local
match funds will be used to further incentivize vehicles deployed in the
South Coast region. Staff supports these proposal teams and local match
to ensure the most efficient deployment of the cleanest vehicles
throughout California. This action is to approve funds to provide the
local match for both the HPIV and Clean Vehicle Rebate Project in an
amount not to exceed $2,000,000 from the Clean Fuels Fund or other
eligible funding sources such as Proposition 1B, AB 923 and/or federal
earmarks. |
Chung Liu
DEO/Science
& Technology Advancement |
| 6 |
Execute Memorandum of Agreement,
Establish Special Revenue Fund, and Issue RFP for Installation and
Maintenance of Air Filtration in Wilmington Area Schools
Based on the success of the AQMD’s pilot study of air filtration systems in schools, the City of Los Angeles and the TraPac Appellants wish to enter into a Memorandum of Agreement (MOA) with AQMD for the installation and maintenance of air filtration systems in Wilmington, California schools which have been impacted by the TraPac Container Terminal Project. An RFP for the installation and maintenance of air filtration systems will be released upon execution of the MOA. This action is to execute the MOA with the City of Los Angeles and the TraPac Appellants, establish a Special Revenue Fund, and to issue an RFP for the installation and maintenance of air filtration systems in Wilmington area schools for an amount not to exceed $5.4 million. |
Matt Miyasato,
Asst. DEO/Science & Technology Advancement |
| 7 |
Execute Contract for Operation of Diamond Bar Headquarters Cafeteria
The current contract for operation of the Diamond Bar headquarters cafeteria expires December 31, 2009. On June 5, 2009, the Board authorized release of an RFP to solicit proposals from firms interested in providing this service for the next three-year period. The RFP required proposals to incorporate environmental sustainability practices into cafeteria operations. This action is to execute a contract with California Dining Services for operation of the cafeteria through December 31, 2012. |
Eudora Tharp
Asst. DEO/
Administrative & Human Resources |
| 8 |
Authorize Purchase of Ingres Relational Database Management System Software Support
The Ingres Relational Database Management System is used for the implementation of the Central Information Repository database. This database is used by most enterprise-level software applications at the AQMD and currently supports a suite of client/server and web-based applications known collectively as the Clean Air Support System (CLASS). The CLASS applications are used to support all of the AQMD core activities. Maintenance support for this software expires November 29, 2009. This action is to obtain approval for the purchase of Ingres Database software maintenance support for another year. Funds in the amount of $169,000 for this expense are included in the FY2009-10 Budget. |
Chris Marlia
Asst DEO
Information Management |
| 9 |
Appropriate Funds
for Purchase and Implementation of PeopleSoft Enterprise Payroll (ePay)
This action is to appropriate funding from the Undesignated Fund Balance to
the FY 2009-10 District General Budget for the purchase and implementation of
the ePay module and training associated with PeopleSoft Payroll and Employee
Benefits administration. The ePay program works with AQMD’s existing PeopleSoft
software allowing AQMD to further automate and streamline its payroll/employee
benefits function by providing employees the ability to electronically update
direct deposit information, view paychecks, and change deductions and tax
withholding information. |
Rick Pearce
Chief Financial Officer |
| 10 |
Remove Various Fixed Assets from AQMD Inventory
AQMD Administrative Policies and Procedures No. 20 requires each organizational unit to review fixed assets for obsolescence and disposal every six months. This action is to approve removal of surplus equipment and motor vehicles determined to be obsolete, non-operational and not worth repairing. |
Rick Pearce |
| 11 |
Report of RFPs and RFQs Scheduled for Release in November
This report summarizes the RFPs and RFQs for budgeted services over $50,000 scheduled to be released for advertisement for the month of November. |
Rick Pearce |
| 12 |
Draft Environmental Justice Advisory Group Minutes for
July 31, 2009
Attached for information only is the draft Environmental Justice
Advisory Group minutes for the July 31, 2009 meeting. |
Pom Pom Ganguli
Asst DEO
Public Affairs |
| 13 |
Local Government & Small Business
Advisory Group Minutes for July 17, 2009 meeting
Attached for information only is the Local Government & Small Business Advisory Group minutes for the July 17, 2009 meeting. |
Pom Pom Ganguli |
| 14 |
Review November 6, 2009 Governing Board
Agenda |
Dr. Wallerstein |
| 15 |
Other Business
Any member of this body, or its staff, on his or her own
initiative or in response to questions posed by the public, may ask a
question for clarification, may make a brief announcement or report on
his or her own activities, provide a reference to staff regarding
factual information, request staff to report back at a subsequent
meeting concerning any matter, or may take action to direct staff to
place a matter of business on a future agenda. (Govt. Code Section
54954.2) |
Dr. Burke |
| 16 |
Public Comment Period
Members of the public may address this body concerning any agenda
item before or during consideration of that item (Govt. Code Section
54954.3 (a)). All agendas for regular meetings are posted at
District Headquarters, 21865 Copley Drive, Diamond Bar, California, at
least 72 hours in advance of a regular meeting. At the end of the
regular meeting agenda, an opportunity is also provided for the public
to speak on any subject within Administrative Committee's authority.
Speakers may be limited to three (3) minutes each. |
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Attachments will be available at
the meeting.
Next Meeting: November 13, 2009, 9:00 a.m.
Americans with Disabilities Act
The agenda and documents in the agenda packet will be made available, upon
request, in appropriate alternative formats to assist persons with a
disability (Gov’t Code Section 54954.2(a)). Disability-related
accommodations will also be made available to allow participation in the
Administrative Committee meeting. Any accommodations must be requested as soon as
practicable. Requests will be accommodated to the extent feasible. Please
contact Tania Christman at (909) 396-3029 from 7:00 a.m. to 5:30
p.m., Tuesday through Friday, or send the request to
tchristman@aqmd.gov.
For further information, please contact: Tania
Christman; (909) 396-3029.
Adjournment
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