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AGENDA
The public may participate at any location listed below.
April 10, 2009 - 9:00 a.m.
AQMD Headquarters - Conference Room CC8
21865 Copley Dr., Diamond Bar CA
Videoconference Location
73-710 Fred Waring Drive, Suite 222
Palm Desert, CA 92260
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ACTION - DISCUSSION |
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| 1 |
Board Members' Concerns
Any member of the Governing Board, on his or her own initiative
may raise a concern to the Administrative Committee regarding any AQMD
items or activities.
(no motion required) |
Dr. William A. Burke Committee Chair |
| 2 |
Chairman's Report of Approved Travel
(no motion required) |
Dr. Burke |
| 3 |
Approval of Compensation for Board
Member
Assistants/Consultant(s).
(Any material, if submitted, will be distributed at the meeting.) |
Dr. Burke |
| 4 |
Report of Approved Out-of-Country Travel
(no motion required) |
Dr. Barry R. Wallerstein
Executive Officer |
| 5 |
Appoint Medical Member to AQMD Hearing
Board
The Hearing Board Medical
Member position is presently vacant, due to the resignation of Joseph D.
Auerbach, M.D. in December 2008. An Advisory Committee was appointed as
required by law. The Advisory Committee interviewed candidates on March
10, 2009, and is making its recommendation to the Administrative
Committee. This action is to interview and appoint a Medical Member to
fill the unexpired term ending June 30, 2010. |
Saundra McDaniel
Clerk of the Boards |
| 6 |
Proposed Change to Board
Assistants/Consultants Reimbursement Policy
The proposal is to ensure that Board Assistants/Consultants are
allowed to routinely submit expenses associated with Governing Board
Retreats as covered under Board adoption policy for reimbursement. |
Barry Wallerstein |
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MAY AGENDA ITEMS |
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| 7 |
Execute Sole
Source Contracts to Develop and Perform Training in Enhanced Protocols
for Nuisance Odor Characterization and Resolution, and Appropriate Funds
from Undesignated Fund Balance to FY 2008-09 Budget of Science &
Technology Advancement
Each
year, the AQMD receives thousands of air quality complaints from members
of the public regarding nuisance odors. These odors are associated with
chemical species that may have adverse impacts on health and overall
quality of life. Current AQMD odor complaint identification and
investigation practices are effective but resource intensive. This
action is to execute sole source contracts for one year with an option
for a second year with Dr. Mel Suffet through MH3 Corporation and Jane
Curren to develop and perform training in enhanced protocols for nuisance odor
characterization and resolution, in an amount not to exceed $114,500 in
FY 2008-09 with option to renew for an amount not to exceed $65,000 in
FY 2009-10. This action is also to appropriate $61,000 from the
Undesignated Fund Balance to the Science and Technology Advancement FY
2008-09 Budget. |
Chung Liu
DEO/Science & Technology Advancement |
| 8 |
Execute
Contract to Replace Cooling Tower #3
On February 6, 2009, the Board
approved a contract with C.J.S. Industrial Maintenance to replace the
building’s cooling tower #3. In working with the contractor, it was
discovered that the particular tower replacement selected as the
low-cost bid did not meet one of the RFP specifications. This action is
to execute a contract, still with C.J.S. Industrial Maintenance, but for
a different cooling tower model the company also bid in response to the
RFP, which is the lowest-cost bid that meets specifications. The total
replacement cost with this cooling tower model is not to exceed $96,580,
which is $6,580 more than was budgeted. However, sufficient funding is
available in the FY 2008-09 Budget and reallocation of funds for this
purpose is requested. |
Eudora Tharp
Asst
DEO
Administrative & Human Resources |
| 9 |
Approve Appointment by South Coast Air Quality Management District
Building Corporation of Jack Guiso to Building Corporation’s Board of
Directors
As a result of the death of Mr. John Donaldson, a vacancy exists on
the Board of Directors of the South Coast Air Quality Management
District Building Corporation. The Building Corporation’s bylaws
require that its appointment of a member to its Board of Directors be
approved by the District’s Governing Board. This action is to approve
appointment of Jack Guiso to the Building Corporation’s Board of
Directors. |
Eudora Tharp |
| 10 |
Issue RFP for
Operation of Diamond Bar Headquarters Cafeteria
The current contract to manage and operate AQMD headquarters
cafeteria expires December 31, 2009. This action is to issue an RFP,
containing environmental sustainability and “green building”
requirements, to solicit proposals from qualified food service management
firms interested in providing this service for the next three-year
period. |
Eudora Tharp |
| 11 |
Issue RFQ and Purchase
Order for CNG Compact Sedans for AQMD Fleet
This action is to issue an RFQ to solicit bids for the
procurement of up to five dedicated-CNG compact sedans for AQMD’s fleet
and to issue a purchase order for an amount not to exceed $150,000 for
purchase of the five vehicles from the lowest-cost bidder(s). The FY
2008-09 Budget includes funding for 25 vehicles; however, due to budget
constraints, this action is to purchase only the five vehicles needed
for the five new inspector positions added in the FY 2008-09 Budget. |
Eudora Tharp |
| 12 |
Authorize
Purchase of Audio-Visual System Upgrade
On December 5, 2008,
the Board approved release of an RFP to select a vendor capable of
implementing AQMD’s engineering design and installing a new fully
functional cost-effective state-of-the-art audio-visual system at the
AQMD Diamond Bar headquarters. As a result of successful responses to
this RFP, Digital Networks Group, Inc. was identified as capable of
providing the audio-visual system upgrade. Additional funding is
required for TECADS, Inc., design consultant for the audio-visual system
upgrade, to provide audio-visual technical oversight for the duration of
the project. This action is to approve purchase of audio-visual system
upgrade from Digital Networks Group, Inc., and amend contract with
TECADS, Inc. to add funding of $30,000 for audio-visual technical
services. Funds ($1,726,246) for these expenses are available in the
Undesignated Fund Balance in the FY 2008-09 Budget. |
Chris Marlia
Asst DEO
Information Management |
| 13 |
Amend Contracts to Provide Short- and
Long-Term Systems Development, Maintenance and Support Services
AQMD currently has
contracts with several companies for short- and long-term systems
development, maintenance and support services. These contracts are
periodically amended to add budgeted funds as additional needs are
defined. This action is to amend contracts approved by the Board to add
funding of $460,000 for needed development and maintenance work. Funds
for this purchase are included in the FY 2008-09 Budget. |
Chris Marlia |
| 14 |
Issue RFP
for Telecommunications Services
On October 6, 2006,
the Board approved contracts with various vendors to provide
telecommunication services to the AQMD. These telecommunication
services included local, long distance, and toll-free services; leased
circuits; ISDN Pri T1 lines; cellular phones, calling cards; internet
services, video conferencing; enhanced billing and reporting; and phone
switch maintenance. The contracts will expire on November 30, 2009.
This action is to issue an RFP to select vendors capable of providing
these services for a three-year period. Funds ($750,000) for this
expense will be included in the proposed FY 2009-10 Budget. |
Chris Marlia |
| 15 |
Amend Environmental Justice Advisory
Group Charter
The Board recently approved
a charter and membership for the Environmental Justice Advisory Group (EJAG).
In order to provide all Board Members with an opportunity to nominate
additional members to EJAG, staff recommends that the Board amend the
charter to increase the membership from twenty (20) to thirty (30)
individuals. All other provisions for EJAG remain unchanged. |
Pom Pom Ganguli
Asst DEO
Public Affairs |
| 16 |
Local Government & Small Business Assistance Advisory Group Minutes for
March 13, 2009
(written report) |
Pom Pom Ganguli |
| 17 |
Review May 1, 2009 Governing Board
Agenda |
Dr. Wallerstein |
| 18 |
Other Business
Any member of this body, or its staff, on his or her own
initiative or in response to questions posed by the public, may ask a
question for clarification, may make a brief announcement or report on
his or her own activities, provide a reference to staff regarding
factual information, request staff to report back at a subsequent
meeting concerning any matter, or may take action to direct staff to
place a matter of business on a future agenda. (Govt. Code Section
54954.2) |
Dr. Burke |
| 19 |
Public Comment Period
Members of the public may address this body concerning any agenda
item before or during consideration of that item (Govt. Code Section
54954.3 (a)). All agendas for regular meetings are posted at
District Headquarters, 21865 Copley Drive, Diamond Bar, California, at
least 72 hours in advance of a regular meeting. At the end of the
regular meeting agenda, an opportunity is also provided for the public
to speak on any subject within Administrative Committee's authority.
Speakers may be limited to three (3) minutes each. |
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Attachments will be available at
the meeting.
Next Meeting: May 8, 2009 - 9:00 a.m.
Document Availability
All documents (i) constituting non-exempt
public records, (ii) relating to an item on an agenda for a regular meeting,
and (iii) having been distributed to at least a majority of the Committee
after the agenda is posted, are available prior to the meeting for public
review at the South Coast Air Quality Management District, Public
Information Center, 21865 Copley Drive, Diamond Bar, CA 91765.
Americans with Disabilities Act
The agenda and documents in the agenda packet will be made available, upon
request, in appropriate alternative formats to assist persons with a
disability (Gov’t Code Section 54954.2(a)). Disability-related
accommodations will also be made available to allow participation in the
Administrative Committee meeting. Any accommodations must be requested as soon as
practicable. Requests will be accommodated to the extent feasible. Please
contact Tania Christman at (909) 396-3029 from 7:00 a.m. to 5:30
p.m., Tuesday through Friday, or send the request to
tchristman@aqmd.gov.
For further information, please contact: Tania
Christman; (909) 396-3029.
Adjournment
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