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AGENDA
February 10, 2012 - 10:00 a.m.
AQMD Headquarters - Conference Room CC8
21865 Copley Dr., Diamond Bar CA
Videoconference Locations
1970 Mandeville Canyon Rd
Los Angeles CA 90049 |
385 N. Arrowhead Avenue, 5th floor
San Bernardino, CA 92415 |
(Public may attend at the above locations.
Committee Members may participate only from noticed locations.)
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ACTION/ DISCUSSION ITEMS |
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| 1 |
Board Members' Concerns
Any member of the Governing Board, on his or her own initiative
may raise a concern to the Administrative Committee regarding any AQMD
items or activities.
(no motion required) |
Dr. William A. Burke
Committee Chair |
| 2 |
Chairman's Report of Approved Travel
(no motion required) |
Dr. Burke |
| 3 |
Approval of Compensation for Board
Member
Assistant(s)/Consultant(s).
(Any material, if submitted, will be distributed at the meeting.) |
Dr. Burke |
| 4 |
Report of Approved Out-of-Country Travel
(no motion required) |
Barry R. Wallerstein
Executive Officer |
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MARCH AGENDA ITEMS |
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| 5 |
Execute Contract for Independent Audit Services for FYs Ending
June 30, 2012, 2013 and 2014
On November 7, 2011, the Board approved the release of an RFP for
independent financial audit services. An evaluation panel composed of
outside and AQMD Legal and Finance staff evaluated the proposals. Three
proposals were submitted to the Administrative Committee for
consideration at its February 10, 2012 meeting and the Committee
interviewed representatives of each of the firms. This action is to
execute a contract with (CONTRACTOR) for independent financial audit
services for FYs ending June 30, 2012, 2013 and 2014.
(The Committee will conduct the interviews at this meeting.) |
Michael O'Kelly
Chief Financial Officer |
| 6 |
Proposed Next Steps for Enhanced AQMD Ethnic Outreach
Over the last two years, the AQMD has enhanced its overall public
outreach program with focused elements on select ethnic communities.
This action is to propose next steps in enhanced ethnic outreach.
Funding of $450,000 is recommended for this next phase of enhanced
ethnic outreach.
(This item will be sent out separately.) |
Barry Wallerstein |
| 7 |
Remove Various Fixed Assets from AQMD Inventory
AQMD Administrative Policies and Procedures No. 20 requires a biennial
Districtwide fixed asset inventory, an annual Science and Technology
Advancement inventory, and the disposal of fixed assets declared
surplus. In 2011, the biennial Districtwide fixed asset inventory was
conducted. This action is to approve removal of surplus equipment,
computer software, motor vehicles determined to be obsolete or broken
and not worth repairing, and fixed assets not located from AQMD's
records. |
Michael O'Kelly
Chief Financial Officer |
| 8 |
Revise Procurement Policy and Procedure
This action is to revise the AQMD’s Procurement Policy and Procedure to
ensure compliance with federal grant standards.
(This item will be sent
out separately.)
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Michael O'Kelly |
| 9 |
Execute Contract for Development of New Annual Emissions
Reporting System
At its December 2, 2011 meeting, the Board approved the release of an
RFP for the Design, Development, and Implementation of a New Annual
Emissions Reporting (AER) System that includes quality control, data
management, ad hoc reporting, and billing functions. Three proposals
were received in response to the solicitation. This action is to
execute a contract with Ecotek MST Solutions Inc. for the development of
a new AER system at total cost not to exceed $200,000 consisting of
$100,000 in general funds already budgeted in FY 2011-12 for this
purpose, and another $100,000 in funds from a recently awarded U.S. EPA
grant. |
Elaine Chang
DEO
Planning, Rule Development & Areas Sources |
| 10 |
Issue Purchase Order for Six Gas Calibration Systems, Two CNG
Vehicles and Seven Air Toxics Samplers
and to Reallocate Funds
For the 20th year PAMS program, U.S. EPA allocated funding
for six calibration systems. This action is to execute a purchase order
with Teledyne-API for an amount not to exceed $68,992 for the purchase
of these systems. Funds were also allocated for the purchase of three
vehicles. Permission was granted by U.S. EPA to reduce the vehicles
purchased to two. This action is to execute a purchase order with
Downtown Ford Sales for two CNG cargo vans in an amount not to exceed
$78,177. With the purchase of all fixed assets under the PAMS grant,
$16,451 of Capital Outlays Major Object funds remain. This action is to
reallocate those funds as approved by the U.S. EPA. The AQMD is
scheduled to conduct the fourth Multiple Air Toxics Exposure Studies
(MATES IV). In support of this project, staff identified the need for
additional air toxics samplers. This action is to execute a purchase
order with Xonteck Inc. for the purchase of seven air toxics samplers in
an amount not to exceed $186,607.
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Chung Liu
DEO
Science & Technology Advancement |
| 11 |
Approve Local Government & Small Business Assistance Advisory
Group Accomplishments for 2011 and Goals and Objectives for 2012
The LG&SBA Advisory Group has developed its Goals and Objectives for
2012 and its Annual Report of Accomplishments for 2011 for approval. |
Pom Pom Ganguli
Asst DEO
Legislative & Public Affairs |
| 12 |
Local Government & Small Business Advisory Group Minutes for the
December 9, 2011 Meeting
[written report]
Attached for information only are the Local Government & Small Business
Advisory Group minutes for the December 9, 2011 meeting.
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Pom Pom Ganguli |
| 13 |
Approve Environmental Justice Advisory Group Accomplishments for
2011 and Goals and Objectives for 2012
The Environmental Justice Advisory Group has developed its Goals and
Objectives for 2012 and its Annual Report of Accomplishments for 2011
for approval.
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Pom Pom Ganguli
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| 14 |
Review March 2, 2012 Governing Board Agenda |
Barry Wallerstein |
| 15 |
Other Business
Any member of the committee, or its staff, on his or her own
initiative or in response to questions posed by the public, may ask a
question for clarification, may make a brief announcement or report on
his or her own activities, provide a reference to staff regarding
factual information, request staff to report back at a subsequent
meeting concerning any matter, or may take action to direct staff to
place a matter of business on a future agenda. (Govt Code Section
54954.2 |
Dr. Burke |
| 16 |
Public Comment
Members of the public may address the Committee concerning
any agenda item before or during consideration
of that item (Govt. Code Section 54954.3). All agendas for regular
meetings are posted at District Headquarters, 21865 Copley Drive,
Diamond Bar, California, at least 72 hours in advance of a regular
meeting. At the end of the regular meeting agenda, an opportunity
is also provided for the public to speak on any subject within the
committee's authority. Speakers may be limited to three (3)
minutes each. |
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NOTE: The next Administrative Committee meeting
is scheduled on Friday, March 9, 2012, at 10:00 a.m.
Document
Availability
All
documents (i) constituting non-exempt public records, (ii) relating to an
item on an agenda for a regular meeting, and (iii) having been distributed
to at least a majority of the Committee after the agenda is posted, are
available prior to the meeting for public review at the South Coast Air
Quality Management District, Public Information Center, 21865 Copley Drive,
Diamond Bar, CA 91765.
Americans with Disabilities Act
The agenda and documents in the agenda packet will be made available, upon
request, in appropriate alternative formats to assist persons with a
disability (Gov’t Code Section 54954.2(a)). Disability-related
accommodations will also be made available to allow participation in the
Administrative Committee meeting. Any accommodations must be requested as soon as
practicable. Requests will be accommodated to the extent feasible. Please
contact Tania Christman (909) 396-3029 from 7:00 a.m. to 5:30
p.m., Tuesday through Friday, or send the request to
tchristman@aqmd.gov
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