| April 14, 1995
South Coast Air Quality
Management District Board
Recommendation to Amend Contracts with
Accurate Information Systems and Telos Consulting Services
to Increase Funding for Systems Development Contract Work
At its June 10, 1994 meeting, the Board approved awarding contracts
for systems development services to Accurate Information Systems,
Inc., and Telos Consulting Services. These contracts are Basic
Ordering Agreement (BOA) arrangements, where individual task orders
are issued on a competitive basis. The contracts were funded
from the Information Management Fiscal Year 1993-94 Budget. It
was contemplated that the contracts would be modified to add funding
in the future from approved budgets as system development requirements
were identified and task orders issued.
The selection criteria used to determine awarding of these task
orders includes evaluating the quality of technical proposals,
cost effectiveness, and project management qualifications. To
date, six task orders have been awarded to Accurate Information
Systems, Inc., and four to Telos Consulting Services for $289,034.81
and $229,468.93 respectively. The performance of the contractors
has been satisfactory and has met District expectations.
Five additional tasks (Attachment 1) are scheduled to be awarded
by May 1, 1995. The estimated cost to complete the work on these
task orders is $341,000. Since the estimated cost to complete
the work on these task orders exceeds the amount of funding in
the existing contracts, the contracts must be amended to include
additional funding. Staff recommends that both contracts be amended
to increase the amount by $170,500 for each company for a total
increase of $341,000. Funds for these tasks are included in the
approved Fiscal Year 1994-95 Budget for Planning, Transportation
and Information Management.
This recommendation was reviewed and approved by the Administrative
Committee on March 23, 1995.
THEREFORE, IT IS RECOMMENDED THAT YOUR BOARD
--Authorize the Chairman of the Board to execute amendments to
the District's contracts with Accurate Information Systems, Inc.,
and Telos Consulting Services in an amount of $170,500 each for
the continuation of systems development services.
Respectfully,
James M. Lents, Ph.D.
Executive Officer
ATTACHMENT 1
PENDING TASK ORDERS 1994-95
Task Order
Number Title Description
IM0014 Transportation Programs Convert independent DBase
database and Clipper
application to run on the
central database.
IM0015 Hearing Board System Develop application to capture
and track variance
information.
IM0016 Finance RECLAIM Billing Develop application to perform
RECLAIM billing operations.
IM0017 Finance Batch Reports Develop finance tracking
reports.
IM0018 Complaints System Develop application to capture
and track complaints
information.
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