PROPOSAL:
Approve Contracts under the Rideshare to Rails Program as Part of the
FY 2001-02 AB 2766 Discretionary Fund Work Program; Grant MSRC Authority
to Adjust Project Costs Up to 5%; and Authorize Board Chairman to Execute
Agreements
SYNOPSIS:
As part of the FY 2001-02 AB 2766 Discretionary Fund Work Program, the
Board approved release of a Request for Proposals for a $300,000 Rideshare
to Rails Program. When the RFP closed, only one proposal from Riverside
County was funded for $96,982. Consequently, the MSRC re-released the RFP
to allow the other three counties additional time to submit proposals. On
November 9, 2001, the Board approved the re-released RFP in the amount of
$225,000. When the RFP closed, two additional San Bernardino County
proposals had been received. At this time the MSRC requests approval to
fund these two proposals totaling $48,000. The MSRC also requests
authority to adjust contracts up five percent and authority for the Board
Chairman to execute agreements.
COMMITTEE:
Mobile Source Air Pollution Reduction Review Committee,
February 28, 2002, Unanimously Approved
RECOMMENDED ACTION:
- Approve award for two projects totaling $48,000 under the revised
Rideshare to Rails RFP #P2002-06 as part of the FY 2001-02 AB 2766
Discretionary Fund Work Program as described in this letter;
- Authorize MSRC the authority to adjust contracts up to 5%, as
necessary; and
- Authorize the Chairman of the Board to execute contracts with the
Cities of Rialto and San Bernardino in the amount of $24,000 each.
William G. Kleindienst
Chair, MSRC
Background
In September 1990 Assembly Bill 2766 was signed into law (Health & Safety
Code Sections 44220-44247) authorizing the imposition of an annual $4 motor
vehicle registration fee to fund the implementation of programs exclusively
to reduce air pollution from motor vehicles. AB 2766 provides that 30
percent of the annual $4 vehicle registration fee subvened to the AQMD be
placed into an account to be allocated pursuant to a work program developed
and adopted by the MSRC and approved by the AQMD Governing Board. Available
monies for the FY 2001-02 Work Program are currently estimated at
approximately $16 million, including revenues, interest, turn-back funds,
and monies from CARB for peaker plant emissions.
On July 20, 2001, the Board approved the conceptual FY 2001-02 Work
Program targeting $13,765,000 for five Clean Fuels Vehicle programs, one
Light-Duty Vehicle program, and five TCM programs. The Work Program included
10 solicitations totaling $12,265,000, one contract with the California
Energy Commission (CEC) for $1.5 million for participation in its CNG/Gasoline
Hybrid Incentives Program, a $2 million Local Government Match Program
Announcement & Application, and a $1 million Diesel Particulate Trap
Retrofit Program Announcement & Application.
On November 9, 2001, the Board approved most of the elements of the FY
2001-02 Work Program, including the re-release of a revised TCM RFP,
#P2002-06. The "Rideshare to Rails" Commuter Rail Station Rideshare
Incentive Program is intended to encourage, through the availability of
financial incentives, commuter rail station owners and/or operators to
develop rideshare programs that increase carpooling, vanpooling, or other
forms of ridesharing to and from parking-impacted rail stations. The
original RFP included a $75,000 geographic minimum for each county.
Unfortunately, the initial response to the RFP was minimal, primarily
because of time constraints according to prospective proposers.
Consequently, as part of its actions in October 2001, the MSRC funded one
project from RCTC totaling $96,982 then augmented the RFP to ensure
geographic minimums would be available for the remaining three counties and
released the revised Rideshare to Rails RFP. It closed at 5:00 p.m. on
January 15, 2002.
Outreach
In accordance with the AQMD's consulting and contracting policies, a
public notice advertising the revised Rideshare to Rails RFP was published
on two different days in 26 newspapers and publications, including several
targeting minorities.
The revised Rideshare to Rails RFP #P2002-06 was placed on the MSRC's Web
site at "http://www.msrc-cleanair.org"
as well as the AQMD's Web site at "http://www.aqmd.gov" under the "Business
and Job Opportunities" icon, and information was included about the RFP
on the AQMD's 24-hour telephone message line for bidders at (909) 396-2724.
Proposals Received and Evaluation Process
Two additional proposals were received in response to the revised RFP,
for a total of five proposals altogether. Attachment 1 details the proposals
received.
The MSRC's Technical Advisory Committee (MSRC-TAC) formed an evaluation
subcommittee to review the proposals to determine eligibility, using the
criteria within the RFP (Attachment 2). At its February 28, 2002
meeting, the MSRC considered recommendations from its MSRC-TAC.
Proposals
The MSRC requests Board approval to award two contracts, each in the
amount of $24,000, for projects submitted under the revised Rideshare to
Rails RFP #P2002-06.
The City of Rialto project addresses parking congestion at its Metrolink
Station. Incentives include a $165 pass discount for new or existing
Metrolink Riders who are new to carpooling or who decide to walk, bicycle or
ride a bus to the station, a $50 pass discount recruitment bonus for
existing carpoolers to enlist new participants (applicable after three
months of carpooling), and preferential parking for qualified carpools. In
addition, after three months of ridesharing, participants would be eligible
for prize drawings and membership in the San Bernardino County's "Team Ride"
program. Like Rialto's project, the City of San Bernardino project will
operate in a similar manner for its Metrolink Station. Both projects will be
co-funded through the San Bernardino Associated Governments’ ITS Program and
Southern California Regional Rideshare Association, with the MSRC's
contribution consisting of less than half of the projects' costs. As an
element of each project, contractors will develop an emissions evaluation
methodology, the results of which will be included in the respective final
reports upon completion of the projects.
In some cases the full amount requested by a proposal is not recommended
for funding or the proposed scope of work has been modified. This is
consistent with the MSRC's administrative policies, which allow the MSRC to
approve a portion of a proposer’s scope of work and/or funding request. In
those cases where the proposed funding level or scope of work has been
modified by the MSRC, and the proposer cannot perform the project as
approved, the MSRC may rescind the funding commitment and retain the funds
in the Discretionary Fund for future work programs.
The MSRC requests authority to adjust the funds allocated to each project
specified in this Board letter by up to 5% of the project's recommended
funding. The Board has granted this authority to the MSRC for all past work
programs.
Finally, the MSRC requests that the Board authorize the AQMD Board
Chairman the authority to execute the two agreements outlined in this Board
letter as part of the FY 2001-02 Work Program.
Resource Impacts
The AQMD acts as fiscal administrator for the AB 2766 Discretionary Fund
Program (Health & Safety Code Section 44243). Money received for this
program is recorded in a special revenue fund (Fund 23) and the contracts
will be drawn from this fund. These contracts will have no fiscal impact on
the AQMD’s operational budget.
Attachments
1 - Spreadsheet Listing Proposals Received
2 - Re-Released Rideshare to Rails RFP #P2002-06
/ / / |
