PROPOSAL:
Issue RFP for Management Firm to Operate Diamond Bar Headquarters Cafeteria
SYNOPSIS:
The contract with Food Systems, Inc. for the management and operation of AQMD’s Diamond Bar cafeteria expires December 31, 2003. This action is to issue an RFP to solicit bids from interested parties in order to secure a new three-year contract for this service.
COMMITTEE:
Administrative, March 14, 2003, Recommended for Approval
RECOMMENDED ACTION:
Approve the release of RFP #P2003-25 for cafeteria management services.
Barry R. Wallerstein, D.Env.
Executive Officer
Background
AQMD contracts with a cafeteria management firm to provide quality food service at a reasonable price to meet agency needs. Cafeteria services are used by employees, those doing business or attending meetings at AQMD, staff of tenant agencies, those who work in the Gateway Business Park, and members of the public. Additionally, the firm operating the cafeteria provides catering services for AQMD meetings and other events.
The current three-year contract with Food Systems, Inc. expires December 31, 2003.
Proposal
This action is to authorize staff to issue a Request for Proposals (RFP) to solicit proposals from food service management firms interested in contracting with AQMD to operate the cafeteria for a three-year period beginning January 1, 2004.
Outreach
In accordance with AQMD's consulting and contracting policies, a public notice advertising the RFP and inviting bids will be placed in the following publications:
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1.
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Antelope Valley Press
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10.
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Korea Central Daily
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19.
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Precinct Reporter
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2.
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Black Voice News
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11.
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La Opinion
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20.
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Press Enterprise |
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3.
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Chinese Daily News
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12.
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La Prensa Hispana
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21.
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Rafu Shimpo |
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4.
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Desert Sun
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13.
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La Voz Publications
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22.
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San Bernardino Sun |
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5.
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Eastern Group Publications
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14.
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Los Angeles Daily News
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23.
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State of California Contracts |
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6.
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El Chicano
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15.
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Los Angeles Sentinel
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Register |
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7.
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El Informador
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16.
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Los Angeles Times
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24.
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The Excelsior
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8.
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Inland Empire Hispanic News
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17.
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Orange County Register
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25.
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The Signal |
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9.
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Inland Valley Daily Bulletin
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18.
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Philippine News
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26.
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Wave Community Newspapers
| Additionally, potential bidders will be notified utilizing the Los Angeles County MTA and Cal
Trans Directories of Certified Minority, Women, Disadvantaged and Disabled Veterans
Business Enterprises; the Inland Area Opportunity Pages Ethnic/Women Business &
Professional Directory; AQMD’s own electronic listing of certified minority vendors; and
AQMD Purchasing’s mailing list. Notice of the RFP will be mailed to the Black and Latino
Legislative Caucuses and various minority chambers of commerce and business associations;
and placed on the Internet at AQMD’s Website [http://www.aqmd.gov, "Business and Job
Opportunities" icon] and AQMD’s bidder’s 24-hour telephone message line (909) 396-2724.
Bid Evaluation
Proposals received will be evaluated by a diverse, technically qualified panel in accordance with the criteria described in the attached RFP.
Resources
AQMD currently provides about $93,000 annually in support of cafeteria operations, including providing the building and equipment and paying such costs as utilities, maintenance, telephone, and security and janitorial services. No additional costs relating to this contract beyond those mentioned above are anticipated to be included in each fiscal year budget.
Attachment
RFP #P2003-25
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