PROPOSAL:
Issue Purchase Orders for Purchase of Compressed Pure and Blended Gases
and Cryogenic Liquids and Release RFQ
SYNPOSIS:
At its October 7, 2005 meeting, the Board approved the release of an
RFQ to pre-qualify vendors of compressed pure and blended gases and
cryogenic liquids. Several bids for compressed gases and cryogenic liquids
were received and evaluated. This action is to issue purchase orders for
the purchase of compressed gases and cryogenic liquids for the first half
of CY 2006 and to release an RFQ to develop a pre-qualified vendor list to
purchase gases and cryogenic liquids in FY 2006-07.
COMMITTEE:
Administrative, February 10, 2006, Recommended for Approval
RECOMMENDED ACTIONS:
1.
Issue purchase orders with the
vendors identified in Attachments 1 and 2 for the purchase of compressed
pure gases and cryogenic liquids.
2.
Release RFQ #Q2006-06 (Attachment
3) to develop a pre-qualified vendor list to purchase gases and cryogenic
liquids.
Barry R. Wallerstein, D.Env.
Executive Officer
Background
At its October 7, 2005 meeting, the Board released RFQ #Q2006-02 to
competitively solicit bids for the purchase of compressed pure and blended
gases and cryogenic liquids. The AQMD Laboratory uses compressed pure gases
as carrier gases and purging agents, and cryogenic liquids are used to
concentrate samples for gas chromatographic analysis for MATES III, PAMS,
environmental justice, enforcement and other network samples. Blended gases
are required for quality control and quality assurance of the gaseous
samples received in the lab as well as at the air monitoring stations.
Proposal
Staff has reviewed the quotations for compressed pure and blended gases
and cryogenic liquids received under RFQ#2006-02 and has prepared a
recommended vendors list for the Board’s consideration to pre-qualify
(Attachments 1 and 2). In addition, staff requests that the Board approve
issuance of purchase orders for the purchase of compressed pure and blended
gases and cryogenic liquids. Orders will be placed with the vendor having
the best cost package quotation, while meeting the de-livery requirements
specified in the RFQ. Purchase order amounts will be decided based upon the
overall cost package submitted and the historical consumption of the various
gases and cryogenic liquids. No individual purchase order will exceed
$50,000. Staff anticipates that the total purchases for the remainder of the
current fiscal year will not exceed $50,000. In addition, staff is
requesting the Board to issue a RFQ for FY 2006-07. A copy of the RFQ is
provided in Attachment 3. Staff will bring this item back to the Board in
June 2006 prior to the new fiscal year.
Outreach
In accordance with AQMD’s Procurement
Policy and Procedure, a public notice advertising the RFP/RFQ and inviting
bids will be published in the Los Angeles Times, the Orange County Register,
the San Bernardino Sun, and Riverside County Press Enterprise newspapers to leverage the
most cost-effective method of outreach to the entire
South
Coast Basin.
Additionally, potential bidders may be notified utilizing the Los Angeles
County MTA Directory of Certified Firms, the Inland Area Opportunity Pages
Ethnic/Women Business & Professional Directory; and AQMD’s own electronic
listing of certified minority vendors. Notice of the RFP/RFQ will be mailed
to the Black and Latino Legislative Caucuses and various minority chambers
of commerce and business associations, and placed on the Internet at AQMD’s
Web site (http://www.aqmd.gov where it
can be viewed by making menu selections “Inside AQMD”/“Employment and
Business Opportunities”/“Business Opportunities” or by going directly to
http://www.aqmd.gov/rfp/index.html). Information is also available on
AQMD’s bidder’s 24-hour telephone message line (909) 396-2724.
Bid Evaluations
The evaluation panel
consists of four AQMD staff: a Principal Air Quality Chemist, a Senior Air
Quality Chemist and two Air Quality Chemists. The panel makeup relative to
ethnicity and gender is as follows: two Caucasian, one Hispanic and one
Caucasian/Asian/Pacific-Islander; two female and two male. The evaluation
process was conducted according to the criteria described in the RFQs.
Attachments 1and 2
reflect the price quotations and overall ranking of vendors from whom
compressed pure and blended gases and cryogenic liquids will be purchased.
Resource Impacts
The term of the purchase orders is for the first half of calendar year
2006. The quotations will be valid until June 30, 2006. Staff estimates that
$50,000 will be needed for the purchase of compressed pure gases and
cryogenic liquids for the first half of calendar year 2006. Sufficient funds
are available in the Science and Technology Advancement budget for the
current fiscal year and FY 2006 - 07, upon approval by the Board.
Attachment(s) (EXE
418.5kb)
1.
Comparison of Compressed Pure Gas Vendors for the first half
of calendar year 2006, RFQ #Q2006-02
2.
Comparison of Cryogenic Liquids Vendors for the first half
of calendar year 2006, RFQ #Q2006-02
3.
Request for Quotation #Q2006-06
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