PROPOSAL:
Authorize Purchase of Desktop Computer Hardware Upgrades
SYNOPSIS:
AQMD operational efficiency is dependent on staffs' desktop computer
systems, and many software applications (both off-the-shelf and in-house
developed applications) are exceeding the capacity of the present desktop
systems. This action is to authorize purchase of new desktop computer
systems, with adequate capacity to support current software applications,
to replace older desktop systems. These replacements are in accord with
AQMD's Information Management Strategic Plan 2001. Funds for this
purchase ($125,000) are included in the FY 2006-07 Budget.
COMMITTEE:
Administrative, September 15, 2006, Recommended for Approval
RECOMMENDED ACTION:
Authorize purchase of 194 new desktop computer systems from JPK Micro
Supply, Inc. at a cost not to exceed $125,000, which is allocated in the
FY 2006-07 Budget.
Barry R. Wallerstein, D.Env.
Executive Officer
Background
The AQMD has become increasingly dependent on desktop computers for its
operational efficiency. The desktop computer uses the suite of standard
desktop applications (word processing, spreadsheets, graphics, presentation,
and desktop database management) and utilization of these components has
steadily increased to the point that maximum capacity has been reached.
Some of the components will soon be unsupported due to the age of the
equipment.
AQMD desktop computers have been upgraded to Microsoft Office XP to
support Permit Streamlining recommendations and rule amendments.
Furthermore, many desktop systems are required to run the AQMD's
Finance/Human Resource applications (PeopleSoft), Record Services imaging,
and workflow automation applications. Computing capacity of many of AQMD’s
desktop computers hampers the performance of these applications.
Therefore, in accordance with Information Management’s Strategic Plan,
and to efficiently support staff, all Pentium III systems (and below) will
be replaced.
Bid Evaluation
In accordance with the AQMD’s Purchasing Policy and Procedure No. 35,
bids for desktop computer hardware with the following configuration were
solicited from the firms on the list of prequalified vendors for the
Purchase of Computer, Network, Printer, and Related Services in order to
obtain the best available price:
- Case: Antec TX635 (w/350W power supply)
- Motherboard: Asus P5LD2 (Pentium D, Intel 945P, ATX,
1066MHz FSB, RAID, LAN)
- Processor: Intel D945 (dual core 3.4GHz)
- RAM: Kingston 512 Megabytes
- Hard Drive: (Qty=2) Western Digital 80 Gigabyte
- DVD/CD: Lite-On DVD Writer
- Video Card: MSI ATI Radeon X300 (128MB)
- Warranty: 3 Years Parts and Labor
The prequalified vendor list was approved by the Board on February 3,
2006, and is in effect for a period ending February 2, 2008. Of the twelve
vendors on the list, one was from certified disabled veteran-owned, three
were from certified women-minority-owned, seven were from certified
minority-owned, and one was from a non-certified minority-owned business
enterprise.
Five complete bids for the desktop computer hardware were received (see
Attachment). JPK Micro Supply, Inc. submitted the lowest bid at $595.00 per
unit. The total cost of 194 new desktop computer hardware systems,
including tax of 8.25%, is $124,953.
Resource Impacts
Sufficient funds are included in the FY 2006-07 Budget.
Attachments
Evaluation of Bids from Prequalified Vendor List
Attachment
Evaluation of Bids from Prequalified Vendor List
|
Vendor Name |
Complete Bid |
Unit Cost |
Extended Cost* |
| JPK Micro Supply, Inc. |
Yes |
$595.00 |
$124,953 |
| Peacock Systems |
Yes |
$630.00 |
$132,303 |
| California Integrated Solutions |
Yes |
$640.00 |
$134,403 |
| Northland Systems, Inc. |
Yes |
$808.00 |
$169,684 |
| Impex Technologies, Inc. |
Yes |
$846.09 |
$177,683 |
| Multiwave |
No |
| Bridge Micro |
No Bid |
| New Day Computer Products |
No Bid |
| Golden Star Technology, Inc. |
No Response |
| Microcontrols International |
No Response |
| Mighty Micro, Inc. |
No Response |
| Zones Corporate Solutions, Inc. |
No Response |
* Price includes 8.25% tax.
|
