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PROPOSAL:
Amend Contracts to Provide Short- and Long-Term Systems
Development, Maintenance and Support Services
SYNOPSIS:
The AQMD currently has contracts with several companies for
short- and long-term systems development, maintenance and support services.
These contracts are periodically amended to add budgeted funds as additional
needs are defined. This action is to amend the contracts approved by the Board
to add additional funding of $275,000 for needed development work. Funds for
this purchase are included in the FY 2007-08 Budget.
COMMITTEE:
Administrative, April 11, 2008, Recommended for Approval
RECOMMENDED ACTIONS:
Authorize the Executive Officer to execute amendments to the contracts for systems development services in the amount of $75,000 to CMC Americas, $50,000 to mLogica, $75,000 to R Systems and $75,000 to Sierra Cybernetics for the specific task orders listed in Attachment 1.
Barry R. Wallerstein, D.Env.
Executive Officer
Background
At the February 3, 2006 and January 5, 2007 meetings, the Board authorized staff to initiate level-of-effort contracts with several vendors for system development, maintenance and support services. At the time these contracts were executed, it was expected that they would be modified in the future to add funding from approved budgets as system development requirements were identified and sufficiently defined so that task orders could be prepared.
The contracts are Basic Ordering Agreements: Individual task orders are issued on both a competitive and sole source basis (depending on the size and complexity of the system), after review of prior successful experience of the company and associated administrative costs of the bid process relative to the costs associated with the work effort. System development and maintenance efforts are currently needed (see Attachment 1) to enhance system functionality and to provide AQMD staff with additional automation for improving productivity. The estimated cost to complete the work on these additional tasks exceeds the amount of funding in the existing contracts.
The current contracts are for one year with the option to renew for two one-year periods. Renewal of these contracts is contingent upon performance, competitiveness, percent of tasks bid and overall customer satisfaction.
This item is listed on the "Status Report on Major Projects for Information Management.”
Proposal
Staff proposes the contracts be amended to add additional funding of $275,000 in the amounts of $75,000 to CMC Americas, $50,000 to mLogica, $75,000 to R Systems and $75,000 to Sierra Cybernetics for the specific task orders listed in Attachment 1.
Resource Impacts
Sufficient funding is included in the FY 2007-08 Budget.
Attachment(s)
Attachment 1 – Task Orders Summary
Section A – Funding Totals by Contract
| Contractor |
Previous Funding |
This Addition |
Total Funding |
| CMC Americas, Inc. |
$521,000 |
$ 75,000 |
$ 596,000 |
| mLogica, Inc. |
$518,200 |
$ 50,000 |
$ 568,200 |
| R Systems, Inc. |
$323,300 |
$ 75,000 |
$ 398,300 |
| Sierra Cybernetics, Inc. |
$520,000 |
$ 75,000 |
$ 595,000 |
|
TOTAL |
$1,882,500 |
$ 275,000 |
$2,157,500 |
Section B – Task Orders Scheduled for Award
| TASK |
DESCRIPTION |
ESTIMATE |
| RECLAIM Trading Credit System Enhancements |
Enhancements to RECLAIM Trading Credit system(s) to support data allocation and emission deduction functions |
$140,000 |
| Wildfire Event Telemetry System Enhancements |
Modify AQMD Web Page and Telemetry System as needed to provide for enhanced wildfire event monitoring. |
$35,000 |
| Decision Support System Enhancements |
Expansion, enhancement and migration of decision support system from Hummingbird BiQuery to Business Objects Web Intelligence. |
$50,000 |
| CLASS Systems Maintenance |
Maintenance and support services for migration of server-side programs from UNIX to Windows platform. |
$50,000 |
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TOTAL |
$275,000 |
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