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Instructions for Public Comments in Board Meetings

Instructions for Participating in a Virtual Meeting as an Attendee

As an attendee, you will have the opportunity to virtually raise your hand and provide public comment.

Before joining the call, please silence your other communication devices such as your cell or desk phone.  This will prevent any feedback or interruptions during the meeting.

Please note: During the meeting, all participants will be placed on Mute by the host. You will not be able to mute or unmute your lines manually.

After each agenda item, the Chairman will announce public comment.

Speakers will be limited to a total of three (3) minutes for the Consent Calendar and Board Calendar and three (3) minutes or less for other agenda items.

A countdown timer will be displayed on the screen for each public comment.

If interpretation is needed, more time will be allotted.

Once you raise your hand to provide public comment, your name will be added to the speaker list. Your name will be called when it is your turn to comment. The host will then unmute your line.

 

Directions for Video ZOOM on a DESKTOP/LAPTOP:

  • If you would like to make a public comment, please click on the “Participants” button on the bottom of the screen.
  • A list of participants will appear on the right side of the screen. At the bottom of the list, please click on the grey “Raise Hand” button.
  • This will signal to the host that you would like to provide a public comment and you will be added to the list.

 

Directions for Video Zoom on a SMARTPHONE:

  • If you would like to make a public comment, please click on the “Participants” button on the bottom of your screen.
  • A new screen will pop up with the list of participants. Look for the “Raise Hand” button on the screen and click the button.
  • This will signal to the host that you would like to provide a public comment and you will be added to the list.

 

Directions for TELEPHONE line only:

  • If you would like to make public comment, please dial *9 on your keypad to signal that you would like to comment.
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