Rule 1403 Notification Web Application

COMPLIANCE ADVISORY
FOR ASBESTOS CONTRACTORS


Starting November 1, 2016, all Rule 1403
Asbestos Removal and Demolition Notifications must be submitted to SCAQMD through a new web-based online application.

 

The South Coast Air Quality Management District (SCAQMD) has established new procedures for the submittal of Rule 1403 Asbestos Removal and Demolition Notifications and related payments. 

On and after November 1, 2016, asbestos contractors will be required to submit all Rule 1403 Asbestos Removal and Demolition Notifications and fee payments (via E-Check or accepted credit or debit card) to SCAQMD online ONLY; no applications submitted to SCAQMD via fax or email will be accepted after October 31, 2016. 

 Prior to submitting online Rule 1403 Notifications to SCAQMD, asbestos contractors must first complete an online registration process.  To comply with EPA’s Cross-Media Electronic Reporting Rule (CROMERR) standards, the identity of the person registering must be confirmed and his/her signature on the registration packet witnessed and stamped by a Notary Public.  The asbestos contractor is responsible for payment of any service fee charged for notarization of documents. 

Registration

Rule 1403 requires that all Notifications include a signed certification that at least one person trained as required in subparagraph (d)(1)(G) will supervise the stripping and removal described by (the) notification. In order to be able to sign an electronic document and comply with this section of Rule 1403, the Environmental Protection Agency (EPA) requires that representatives of Abatement and Demolition companies that will be submitting Notifications to the SCAQMD must complete a Registration package and submit it, by mail, to the SCAQMD. The EPA’s requirements for being able to sign documents electronically are titled Cross-Media Electronic Reporting Rule (CROMERR), and can be found at https://www.epa.gov/cromerr.Link to external website.

The Registration package will include a wet signature block and associate that signature with login credentials for the Rule 1403 Notification Web Application, thereby linking those login credentials with that wet signature. The signature MUST be witnessed and stamped by a Notary. Staff at the SCAQMD will review the Registration package to verify that the person submitting the package is authorized to represent the Abatement and/or Demolition company and sign Notifications electronically when a user uses those login credentials.

To view a PDF document with step-by-step Registration screen captures, please click this link: Rule 1403 Web App Registration, Step-by-step (PDF, 834 kb)

To begin the Registration process, please click the Registration link: Rule 1403 Notification Web Application Registration.

To view screen captures of a Notification being created in the New Rule 1403 Notification Web Application, please click this link: Rule 1403 Notification Web App (Asbestos Removal Notification) (PDF, 4.4 mb)

Registering for SCAQMD’s Rule 1403 Notification System

  1. Go OnlineClick the link: Rule 1403 Notification Web Application, click “Not Registered? Create an Account”, complete the information as requested and print the registration materials.
  2. Complete the Subscriber’s Agreement (see below for instructions) Locate the Subscriber’s Agreement in the printed registration materials.This document is to be completed by all users.Some portions of the document require handwritten entries; the document must also be signed in the presence of a Notary Public. See the Completing the Subscriber Agreement section below for more information.
  3. Complete the Signing Authoring Agreement (see below for instructions) Locate the Signing Authority Agreement in the printed registration materials.This document is to be completed and signed only by individuals signing and submitting the Notifications for their company.See the Completing the Signing Authoring Agreement section below for more information.
  4. Mail the completed, notarized registration package to SCAQMD via USPS, UPS, FedEx, DHL, etc., at:

Rule 1403 Notification
Electronic Reporting Verification
South Coast AQMD
21865 Copley Dr.
Diamond Bar, CA 91765

SCAQMD Review SCAQMD staff will review each registration package to verify that the person submitting the package is authorized to represent and sign Notifications electronically for the abatement and/or demolition company with the user’s login credentials.

SCAQMD Approval SCAQMD staff will acknowledge by email the successful completion of the registration process and provide authorization to submit online Rule 1403 Notifications to SCAQMD.

If you have questions about registration or electronic submittal of Rule 1403 Notifications,
please contact Christopher Ravenstein, Staff Specialist, Toxics & Waste Management, SCAQMD, at cravenstein1@aqmd.gov.